Job Description for Deputy Director of Production. Job description of the deputy head of the department Job description of the deputy director for property relations

Deputy The general director is the second person in the company or is part of the circle of top managers who oversee various areas of its activities. Read the article about what responsibilities and rights the general director can delegate to his deputy.

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What are the responsibilities of the Deputy General Director

The position of the company's deputy chief executive may appear in its staffing table regardless of the type of activity and size of the enterprise. There are no legal restrictions on what this position will be called. The position may be called: vice president, executive director, deputy, etc.

If we are talking about the first deputy general director, the functionality of the position is established taking into account the specific needs of the company and includes supervision of all areas of its activities. Other deputies may lead certain areas: finance, economics, security or development. Each of them will have their own rights, responsibilities and functionality. At the same time, the range of responsibilities of deputy general directors is so wide that it is impossible to establish uniform requirements for the ideal candidate for such a position.

Therefore, even if the functions of the Deputy General Director will be performed by one person, it is necessary to clearly determine:

• what requirements must a candidate for the position meet;
• what will be included in his job responsibilities,
• what rights will be delegated to him;
• what responsibility is established.

This can be done with the help of a local regulatory act - a job description.

Job description of the Deputy General Director

Do I need a job description for a deputy general director?

The job description of the deputy general director of an LLC or an enterprise of another form of ownership is a required document. At the same time, the Labor Code does not establish its mandatory presence as part of the organizational and administrative documentation of the enterprise. Some employers consider it sufficient if the job description of the Deputy General Director is given in employment contract .

But this is not very convenient. If there is a need to make additions or change the composition of the functionality, you will have to sign an additional agreement to the employment contract. The law interprets such adjustments as changes in essential conditions and a separate procedure is provided for their introduction.

The job description of the deputy general director is developed by the employer according to its own model, fixed by the accounting policy of the enterprise. The compiler has the right to fill the document with content that meets his interests and set his own requirements. He can make additions and edit the content unilaterally at any time, without coordinating the changes with the employee.

Important! Draw up instructions for the deputy depending on the specifics of the organization’s activities. For example, for the deputy director of factoring organizations it is established professional standard by position. For some organizations its use is mandatory .

Job description of the Deputy General Director, taking into account the requirements of the professional standard “Specialist in factoring operations”

What do the job descriptions of the Deputy General Director contain?

The standard document structure includes the following sections:

1. General provisions
2. Qualification Requirements
3. Responsibilities of the position and tasks to be performed
4. Responsibility and rights.

Employers can supplement the instructions with other sections or expand and separate some subsections into a separate section. The main task in this case is to describe in as much detail as possible the functionality and the tasks that the Deputy General Director must solve within the framework of his position and the areas of activity supervised. Care should also be taken to ensure that his areas of responsibility do not overlap with the areas of responsibility of other deputies of the company and to eliminate duplication of functions in terms of resolving organizational issues.

What to include in the “General Provisions” section of the job description of the Deputy General Director

This section contains many general points that may be included in job description First Deputy General Director, and in the regulations established for the deputy in charge of a particular area. Common points will include:

• the position of Deputy General Director belongs to the management category;
• a specialist is appointed to it and dismissed from it by order of the general director or by decision of the general meeting, if this is provided for by the company's Charter. It is advisable to provide for a probationary period for this position;
• The specialist’s immediate supervisor is the general director, the specialist reports only to him;
• the number of persons for whom the deputy general director is the immediate supervisor includes (provide a list of officials and heads of departments reporting to this deputy);
• during absence, the functions of the deputy are assigned to a specific official or person appointed temporarily by order of the head of the company.

In this section, also list the regulations that the deputy must follow in his work, including industry regulations and local regulations of the enterprise.

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Qualification requirements for Deputy General Director

Basic qualifications for this position can be found in professional standards heads of organizations and management specialists operating in various sectors of the economy.

In the qualification directory you can also find characteristics and qualification requirements for such areas of activity as:

• Deputy Director for Commercial Affairs;
• Deputy Director of Public Relations;
• financial director (deputy director for finance);
• deputy director (head) of an institution (organization) for scientific work;
• Deputy Director for Human Resources;
• Deputy Director for Capital Construction.

But the employer has the right to establish additional qualification criteria in accordance with the production and organizational specifics of the company. It is quite natural that a specialist applying for this position will need experience in management positions, albeit at a lower level. And if this is, for example, the first deputy general director, the job description may include the requirement of having both technical, economic and financial knowledge.

Find the entire list of job descriptions for any specialty, profession or position in the Directory of Job Descriptions from the Personnel System

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In addition, the Deputy General Director will need such personal qualities as:

• ability to make decisions quickly and take responsibility;
• Analytical mind;
• charisma;
• communication skills and the ability to communicate effectively with different people.

Deputy General Director: duties of the position

The composition of the tasks and job responsibilities of the Deputy General Director depends on many factors. When it comes to the first deputy, the functionality of the person occupying this position will be determined by what the general director requires:

• delegate the decision of organizational issues to the deputy, leaving behind strategic planning;
• prepare the receiver so that after a while he can transfer both the affairs and the position.

Regardless of this and what area the Deputy General Director is in charge of, the list of functions that he must perform includes:

• control of the company’s activities in all areas or only in the one supervised;
• ensuring the rational use of supervised financial, material and human resources;
• taking measures to ensure maximum efficiency of the enterprise and high quality products;
• resolving issues related to improving labor standards, saving and conserving resources, and their integrated use;
• taking measures to optimize the use of materials and prevent damage to equipment.

In the instructions, reflect that feedback is provided between the staff and the head of the company through the deputy general director. He introduces the team to the issued administrative and organizational documents, controls and ensures their implementation. The deputy must also promptly inform the director about cases of non-compliance with his orders or problems in the company’s work.

Note! The job description of the deputy general director should be drawn up by a specialist who knows the specifics of the company’s activities and its divisions, and the established practice of delegating authority to the manager.

Responsibilities and rights of the Deputy General Director

This section also contains provisions common to all deputies. General Director Give them responsibility for:

• untimely, improper or ineffective performance of functional duties;
• non-compliance with the regulations and rules in force in the company.

For example, this official's powers include the following:

• give orders to accountable persons, monitor their implementation and demand reporting;
• control the performance of official duties of persons subordinate by position;
• take actions aimed at eliminating the reasons that interfere with the effective performance of official duties;
• make recommendations and proposals to improve the efficiency of the supervised departments and the entire enterprise.

The job description of the Deputy General Director is a document regulating all aspects of the activities of this official. Involve specialists familiar with the specifics of the company’s production and organizational activities in its preparation.

A job description is a local document that should be in every enterprise. It is developed by HR department specialists together with lawyers, taking into account the specifics of the employer’s activities and the labor functions performed by the employee. The instructions must comply with current legislation.

There is a deputy director at every enterprise, therefore the job description of such an employee must be present at every enterprise. For its absence, the labor inspectorate has the right to impose a fine on the employer in accordance with Art. 5. 27 Code of Administrative Offenses of the Russian Federation.

Before signing an employment contract with the applicant, he must familiarize him with the job description. The employee must put his signature on the last sheet. If this is not done, then it is almost impossible to bring the employee to disciplinary liability for failure to fulfill his official duties.

Sample of a typical job description for a deputy director

An authorized HR department employee with special skills is responsible for drawing up instructions. When drawing up, it can be guided by a standard sample, adding some nuances to it for a specific enterprise.

A typical sample might look like this:

General provisions

This reflects general provisions relevant to such a position as deputy director. The deputy can be in different areas, depending on the field of activity:

• Executive Director;
• Technical Director;
• Deputy for educational work;
• Deputy for administrative and economic affairs;
• other.

Job responsibilities depend on this. But the “general provisions” section can be the same for all deputy directors. The following provisions are stated here:

• belonging to the category of “managers”;
• hierarchy of subordination - directly to the head of the enterprise;
• presence of higher education;
• hiring and dismissal occurs solely by order of the head of the organization;
• if for any reason he is absent from the workplace, his functional responsibilities are transferred to another person who is appointed by order;
• the list of documents that the deputy director must follow when performing his duties is: the charter, internal regulations, this instruction, orders of the manager, etc.;
• a list of knowledge that a candidate for this position must have. The specificity of the list depends on the position for which he is being hired. If this is the executive director, then the list is one, if it is for the economic part, then another. But he must know the basics of economics, business etiquette, the procedure for concluding and terminating contracts;
• other things that are related to the activities of a particular deputy director.

As a rule, the general provisions of the job description are not much different, however, depending on the specialization of the deputy director, some nuances may be taken into account. Therefore, a responsible person can make it the same, making some adjustments if necessary.

Rights of the Deputy General Director

Each employee has his own rights and responsibilities at the workplace, which are prescribed in the job description. They can be included in different sections or combined into one. This depends on the “completeness” of the responsibilities disclosed in the document. Thus, the deputy director can perform the following job responsibilities:

• establish effective cooperation between all structural divisions;
• exercise control over their work;
• develop and coordinate with senior management plans for the development of production and optimal financing of divisions;
• exercise control over how heads of structural divisions submit reports to senior management. This must happen on time and in full;
• delegate powers to heads of structural divisions depending on their specialization. For example, the CFO oversees the activities of the accounting and finance departments. It does not concern the technical department. For this purpose there is a deputy director with a different focus;
• approve the staffing schedule of structural divisions under his control;
• prescribe, coordinate and approve official salaries, allowances and bonuses for employees of those departments whose activities he controls and delegates;
• together with the HR department, develop, coordinate and implement measures for additional stimulation and motivation of employees of the structural units entrusted to it;
• take measures to resolve issues to optimize the work and improve the quality of the departments under his control;
• facilitate the implementation of tasks that are directly related to the organizational and executive activities of subordinate structural units;
• depending on its specialization, ensure the full fulfillment of obligations to suppliers, buyers, contractors, customers, creditors;
• control the quality execution of contracts for economic and labor purposes;
• keep records and control the appropriate expenditure of funds allocated by senior management for the systematic development of the structural units entrusted to it;
• exercise control over compliance with financial discipline in the departments under his control;
• other.

Job responsibilities of the Deputy Director

Deputy director is a rather “blurry” position. Therefore, there is always a clarification. For example, deputy director for educational work or production. The duties of the deputy also depend on such clarification.

The general responsibilities of the Deputy General Director, regardless of specification, include:

• the right to sign a number of documents. This right is given only by the General Director after completing all the required papers;
• organization of effective work of all structural divisions;
• development and coordination with the director of various production plans for the long and short term;
• development and coordination with the director of the company’s budget for the reporting period;
• resolving issues related to the scope of its activities. For example, solving financial and economic issues;
• development of specific instructions for heads of branches or separate divisions;
• control over the activities of all structural divisions according to the specifics of their work;
• organizing the current work of the entire company in its area;
• control over the fulfillment of all obligations to counterparties;
• approval of the company's staffing table (Deputy Director for Human Resources);
• setting and agreeing with the employer on salaries for employees;
• development of measures to motivate and stimulate employees;
• control over the use of measures to motivate employees by heads of structural divisions;
• control over the receipt and consumption of materials (Deputy Director for Production);
• development and implementation of measures to implement plans to improve the efficiency of the employer’s economic and production activities;
• control over compliance with financial discipline;
• control over the preparation of reports by structural divisions;
• control over the timeliness of providing these reports;
• other duties, depending on the specifics of the work functions performed by the deputy.

Additional information may be added to these items. The person responsible for drawing up job descriptions includes more specific items in this section, depending on the specialization of the deputy director.

For example, the Deputy Director for General Affairs is obliged to:

• properly organize work on economic support of structural units, ensure that employees of these units do not have economic needs;
• take part in the discussion and conclusion of contracts;
• exercise control over how the organization’s personnel comply with industrial sanitation standards and fire safety rules.

If we are talking about the Deputy Director for Production, then his job responsibilities include:

• ensuring timely release of quality products;
• development and implementation of the latest production management systems.

Responsibility of the Deputy General Director

Like any other employee, the deputy director, regardless of his specialization, bears responsibility under labor and other legislation. The job description must specify the types of responsibility to which the deputy may be held, as well as the reasons that became the basis for disciplinary sanctions.

According to the typical job description of a deputy director, he is responsible for:

• for providing the top management of the enterprise, middle managers and ordinary employees with information that does not correspond to reality;
• for causing actual material damage to the enterprise, contractors, employees or the state;
• for violation of the provisions of administrative documentation issued by the management of the organization;
• for disclosure of information that relates to commercial or state secrets;
• for the performance of official duties contrary to the rules and regulations that are enshrined in local regulatory documentation, provided that these rules and regulations do not contradict the law;
• for violation of labor discipline, labor safety, fire safety, internal regulations;
• for holding meetings with partners, conducting negotiations that were not planned and approved by senior management. If the results of these meetings and negotiations harm the company, the deputy director can be held jointly and severally liable in court.

The deputy director can be brought to disciplinary liability, or administrative or criminal liability. But this requires proof of the employee’s guilt.

The deputy director is an ordinary hired employee who reports directly to the head of the enterprise. Therefore, he can be held accountable and fired on the same grounds as an ordinary employee.

For example, if a deputy does not attend his workplace for no apparent reason, this is considered absenteeism. For such actions he can be fired “under the article”.

Download

You can download a sample job description for a Deputy General Director in .doc format

In the modern management model of any enterprise, there is the position of director. In large companies with a developed network of branches, the role of the general manager, who fully owns the information, is played. This person is capable of influencing the work of the enterprise with one decision, changing the vector of development and adapting to one or another model of behavior in the market.

And such a person who manages a huge branch network must have deputies who will be responsible for each individual segment of the enterprise. And the position of these assistants usually sounds like Deputy General Director for...

What is the Deputy General Director motivated by?

The above describes an ideal situation in which terms and positions are distributed according to needs. But there is a situation where small and medium-sized companies that do not have branches also have General Directors and their deputies on their staff. That is why now in Russia the situation with who the generals and their deputies are, what they should do in general, is slightly blurred.

But, if we focus on the experience of developed countries in this matter, we can identify several well-known truths, which in any case remain unchanged, regardless of the size and activity of the company:

• A deputy falls under the category of management positions;
• His appointment occurs only by decree of the head of the organization (in some cases, intervention of the board of directors is possible);
• Reports only to the general (indirectly, the board of directors).

Like any other employee, he is subject to all provisions that are stated in the job description. However, on Gen. The director and his deputy are very much influenced by the organization's charter and business plan, which change over time. Under different economic situations at the enterprise, the vector of behavior and responsibility of workers in these positions can and should change.

Also, as mentioned above, the board of directors has an indirect influence on the activities of deputy directors. When making management decisions, responsibility for their implementation falls on the shoulders of the general manager, who delegates this to his deputies in various areas.

In small companies that also create the position of CEO, things are a little different. One person is simply designated as the “head” of the business and continues to run it. The position of a deputy in such cases involves solving operational problems and notifying the manager about any changes or carrying out certain assignments. In this case, usually there is only one deputy, who also works in all directions.

The deputy director cannot rely entirely on the job description in his activities. Leadership positions require prompt resolution of emerging problems, so it is impossible to prescribe a plan of action in a given situation in advance. That is why you should rely equally on the Charter, Job Description, as well as higher authorities. In addition, it is necessary to carefully study changes in the Regulatory Framework.

What should a deputy director know?

As mentioned above, the deputy director must be responsible for one specific area. Accordingly, his qualifications in this matter must be impeccable. For example, the deputy director for economics and finance must fully know all the economic components of the enterprise. Contracts for supply, purchase, shipment and other monetary matters must be in his department.

The deputy for internal affairs is responsible, oddly enough, for the economic part of the enterprise. And in the same vein with each individual segment of the company. This approach implies the presence of certain skills and experience in each individual area. So, in most cases, in order to work as a deputy, you will need specialized education and work experience, thanks to which certain skills will be developed.

If we talk about specific skills and knowledge, then first of all you need to know everything about the area of ​​responsibility in the enterprise. Plus full knowledge of the current regulatory framework.

Moreover, it is necessary to study the regulatory framework both external (laws, amendments, etc.) and internal - internal regulations, orders of management, and so on. In general, the deputy manager must have all the necessary knowledge to manage a certain part of the enterprise.

Job responsibilities of the Deputy General Director

The deputy general must resolve many financial, trade and, in general, monetary issues of the organization, then the following points are most often prescribed in the job description:

• Monitoring the effectiveness of the targeted use of financial resources;
• Concluding and ensuring compliance with the terms of business and financial contracts;
• Development and implementation of measures to improve the efficiency of use of financial resources;
• Preparation or supervision of the preparation of financial statements;
• Communicating the orders of the General Director to employees;
• Informing Gen. Directors about the weaknesses of the enterprise and the development of options for eliminating them.

As you can see, the list of responsibilities is quite extensive. There is not only control over finances, conclusion of contracts and preparation of documentation, but also the work of a financial analyst. In fact, the deputy has no less, if not more, workload than the General Director.

Responsibilities for monitoring the situation at the enterprise

It was said above that the deputy should be a kind of “analyst” who looks, analyzes, finds weaknesses and predicts ways to solve them. In the Russian way of doing business, this side of the coin is often forgotten, giving preference to business issues rather than competent production analysis.

Monitoring the situation at an enterprise is one of the components of a full analysis, which in turn includes assessing the situation, identifying weaknesses and drawing up solutions.

The deputy must notify the director about what is happening at his enterprise, and thereby prepare possible ways to solve problems in advance. But the last word on this issue nevertheless remains with the General Director, simply because he fully sees the whole situation.

Additional responsibilities of the deputy

In addition to those job responsibilities that are constantly performed by the deputy, he has an additional list. The deputy performs an additional amount of work when his immediate superior is absent from the workplace. In addition to the above responsibilities, a number of other matters fall on the shoulders of the deputy:

• Full control over the performance of their duties by ordinary employees of all directions;
• Direct communication with suppliers\contractors\clients;
• Control over document flow.

This list is not so long simply because being a CEO involves long-term planning and analysis of the situation. Drawing up and following all production, management and marketing processes. Therefore, even the CEO’s vacation can only add to his deputy’s tasks of monitoring the performance of their duties by ordinary employees, and constant communication with clients and suppliers.

In general, in the absence of a director, the additional responsibilities of the deputy include monitoring the activities of the remaining employees of the enterprise.

Rights of the Deputy General Director

After responsibilities, it is most logical to move on to rights. The Deputy has a number of rights, which are determined based on his duties:

• The right to draw up orders and decrees for employees who are within his circle of subordination;
• Create or participate in the creation of financial documents (budgets, contracts, etc.);
• Represent the interests of the company in relations with government agencies;
• Request all relevant information about work from heads of structural divisions;
• Demand that management comply with labor laws and create the necessary working conditions for employees.

All rights are clearly regulated by the job description, and are subject to change and addition by the General Director.

The position of Deputy General Director implies prompt elimination of emerging problems and resolution of short-term issues. While the General Director is engaged in long-term planning, his deputy solves all assigned tasks here and now. That is why a good deputy is often valued no less than a manager.

In contact with

Large companies have an extensive list of management, which can be adjusted depending on the focus of the activity. Each boss, as a rule, has his own deputy, who shares his functional responsibilities. But, for example, the job description of the deputy director for general issues and the job description of the assistant general director have different meanings, but indicate a number of the same type of functions and instructions for the performance of job duties by these employees. We propose to consider in detail the standard document that regulates these issues within the framework of the presented material.

Sample of a typical job description for a deputy director

When hiring an employee for such a responsible vacancy, the employer is guided by a set of rules that are regulated by a standard document defining the duties and responsibilities of the deputy chief. Depending on their needs and the characteristics of their activities, management can adjust some of the nuances in the standard instructions, but in any case they must comply with the letter of the law and not violate the rights and freedoms of employees.

General provisions

The standard document allows for the hiring of employees who meet the requirements for this position. basic requirements:

• presence of higher specialized education;
• 5 years of experience in a similar (or similar) position;
• deputy the boss is appointed or removed from office only by order of the company’s management and reports to the director of his department or directly to the general director;

The deputy chief must have knowledge:

• basics of production;
• regulatory documents on economic, business and production activities of an enterprise/organization;
• maintaining business records;
• procedures for coordinating various plans for improvement/implementation/improvement, etc.

Also in this section of the instructions there is an indication of the category of the position of deputy director - manager.

Job responsibilities

The Deputy Director has the following job responsibilities:

• development, coordination and coordination of the implementation of adopted plans together with its direct management;
• improving the work and productivity of the enterprise/organization;
• control of financial reporting and its timely receipt by management;
• approval of the staffing table;
• resource provision;
• ensuring compliance with contractual obligations: within the company, with suppliers, consumers, etc.;
• conducting negotiations during the absence of management;
• improvement of economic indicators, etc.

Rights

The deputy director has the right to sign official documents and represent the interests of the company. He also has almost unlimited possibilities in presenting requirements to personnel regarding the performance of their duties and contribution to the development of production. He is authorized to make recommendations to management regarding bonuses for a distinguished employee or an entire department, etc. If the deputy. When the boss comes up with rationalization ideas that can contribute to the development of the enterprise or its individual sector, he can submit his plans for consideration to the top management. It should be noted that this function (development of improvement proposals) is included in the job responsibilities of the deputy. boss

Responsibility

The job description states that Deputy Director is responsible for performing all of its functions to the proper extent. The responsibility of the deputy is provided. boss and for using obscenities. damage (intentional or unintentional). Separate measures of responsibility lie with this employee for non-compliance with laws (legal, tax, etc.) and disclosure of trade secrets. In this case, claims may be brought against him, including criminal punishment.

Working conditions

For an assistant manager, the job description may provide for special working conditions: unstable schedule, business trips, etc. These features dictate the functional responsibilities of the deputy, but they must fully comply with the requirements of the Labor Code of the Russian Federation and safety regulations.

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What are the requirements for a deputy director? What responsibilities does this specialist have? These and many other questions will be answered in the article.

The Deputy Director for General Affairs has, according to the job description, several main professional goals:

• This includes ensuring the information and economic security of the organization. The represented specialist must contribute to the constant development of the company, as well as form personnel reserves.
• The employee is obliged to competently and efficiently select and train personnel. The assignment of workers to specific missions is also within the scope of the specialist's competence. Don’t forget about the main goal of the deputy director: to provide comfortable and modern working conditions for the staff.
• Finally, the Deputy Director for General Affairs must maintain established standards and norms at all times. If necessary, standards must be created.

Deputy Director for General Affairs: job description
Example No. 1

These instructions are exemplary. It can be used as a basis for developing appropriate employee instructions, taking into account the specifics of the organization’s activities.

Name of organization I APPROVED

POSITION Title of position

INSTRUCTIONS OF THE MANAGER OF THE ORGANIZATION

N ___________ Signature Explanation

Place of compilation Date

DEPUTY DIRECTOR

FOR GENERAL QUESTIONS

1. GENERAL PROVISIONS
2. The Deputy Director for General Affairs (hereinafter referred to as the Deputy Director) belongs to the category of managers, is hired and dismissed by order of the head of the organization.
3. For the position of deputy The director is appointed a person who has a higher professional education in the specialty “Economics and Management” and work experience in the field of professional activity, including in managerial positions, for at least 5 years.
4. In his activities, the deputy. the director is guided by:

— legislative and regulatory documents governing the production, economic and financial and economic activities of the organization;

— methodological materials relating to the activities of the organization;

— the charter of the organization;

- orders, instructions of the head of the organization;

1. Deputy directors should know:

— regulatory legal acts that determine the directions of development of the relevant industry;

— other guidance and regulatory materials of higher and other bodies relating to the activities of the organization;

— profile, specialization, features of the organization’s structure;

— prospects for technical and economic development of the industry and organization;

— production capacity of the organization;

— fundamentals of the organization’s production technology;

— the procedure for developing and approving plans for the organization’s economic and financial activities;

— methods of managing and managing an organization;

— the procedure for maintaining records and drawing up reports on the economic and financial activities of the organization;

— organization of financial work in the organization, logistics, transport services and product sales;

— organization of loading and unloading operations;

— the procedure for developing working capital standards, consumption rates and inventories;

— the procedure for concluding and executing business contracts;

— economics, organization of production, labor and management;

— basics of labor legislation;

— rules and regulations of labor protection and fire safety.

1. During the absence of the deputy. director of the organization, his duties are performed in the prescribed manner by an appointed deputy, who bears full responsibility for their proper execution.
2. JOB RESPONSIBILITIES
3. To perform the functions assigned to him, the deputy. The director of the organization is obliged to:

6.1. Interact, on behalf of the director, with state authorities, local governments, legal entities of all organizational and legal forms and individuals on various issues within their competence.

6.2. By power of attorney, act on behalf of the organization, perform legal actions, represent it in all organizations and institutions.

6.3. In the absence of the director, sign documents of a financial nature and administrative documents.

6.4. Participate in the development of local regulations governing social and labor relations in the organization.

6.5. Organize the conduct, as well as methodological, informational and organizational support for employee certification.

6.6. Organize work on placing orders for the supply of goods, performance of work, provision of services for the needs of the organization.

6.7. Take part in the annual inventory of property and material assets.

6.8. Monitor the execution of orders and instructions of the director.

6.9. Organize the proper design and storage of archival materials.

6.10. Prepare information and draw up reports on civil defense issues.

6.11. Carry out the necessary activities to develop the structure and staffing.

6.12. Ensure timely preparation of necessary documents and certificates at the request of organizations.

6.13. Participate in organizing work to improve the skills of employees.

6.14. Contribute to the development of the material and technical base of the organization: accept applications from departments for the purchase of organizational and computer equipment, duplicating equipment, furniture, and various equipment; based on requests from departments, compile summary data on the acquisition of property; participate in the purchase, delivery and installation of the specified property; provide warranty service for the purchased property.

6.15. Carry out the necessary measures related to the safety and efficient use of property.

6.16. Receive requests from departments for minor repairs and organize their implementation.

6.17. Within the limits of his authority, endorse orders, regulations and instructions.

6.18. Participate in the preparation of a comprehensive plan for improving labor protection conditions and sanitary measures.

6.19. Create safe and harmless working conditions for those working in the departments under his control.

6.21. Develop and approve plans for scheduled preventive maintenance of industrial buildings and structures, equipment and monitor their timely implementation.

6.22. Provide organizational units with personal protective equipment and fire extinguishing equipment.

6.23. Ensure the good condition and safe operation of the organization’s vehicles, timely technical inspections and certifications.

6.24. Ensure road safety, safe organization of traffic flows and movement of workers, maintenance of driveways and passages in proper condition.

6.25. Organize the normal operation of sanitary facilities and facilities.

6.26. Ensure that the working units subordinate to him comply with the requirements of labor legislation, regulations on labor protection and safety, GOST safety requirements, SSBT standards, industrial sanitation and fire safety, labor protection instructions.

6.27. Organize training, testing the knowledge of working units subordinate to him on labor protection issues, conducting briefings on labor protection in the workplace and fire safety.

6.28. Participate in the work of the commission to check the state of occupational health and safety, industrial sanitation and fire safety in subordinate departments and in the organization; in the work of inspections by state supervision and control bodies; in conducting an analysis of industrial injuries and occupational diseases in subordinate departments, developing measures to eliminate industrial injuries and occupational diseases.

6.29. Develop, coordinate and approve labor safety instructions, additions and changes to standard instructions, and provide them to workers in subordinate departments.

6.30. Organize the implementation of decrees, orders, orders of ministries, orders of organizations on labor protection and safety issues, as well as decrees and instructions of state supervision and control bodies.

6.31. ___________________________________________________________.

1. RIGHTS
2. Deputy directors have the right:

7.1. Represent the interests of the organization in relations with other organizations on economic, financial and other issues.

7.2. Submit proposals to improve economic and financial activities for consideration by the director of the organization.

7.3. Sign and endorse documents within your competence.

7.4. Receive from the heads of the organization’s structural divisions (specialists) information and documents necessary to perform their job duties.

7.5. Submit for consideration by the director of the organization proposals on the appointment, relocation, dismissal of employees of the organization, proposals for their encouragement or the imposition of penalties on them.

7.6. Require the director of the organization to provide assistance in the performance of his official duties and rights.

7.7. Take part in the discussion of labor safety issues submitted for consideration at meetings (conferences) of the labor collective (trade union organization).

1. RELATIONSHIPS (JOB RELATIONS)
2. Deputy The director reports directly to the director of the organization.
3. Deputy director interacts on issues included in his

competence, with employees of the following structural divisions of the organization:

receives:

_____________________________________________________________________ ;

is:

______________________________________________________________________;

- With _________________________________________________________________:

receives:

_____________________________________________________________________;

is:

_____________________________________________________________________.

1. PERFORMANCE EVALUATION AND RESPONSIBILITY
2. Deputy job The director is assessed by the immediate supervisor (other official).
3. Deputy The director is responsible:

11.1. For failure to perform (improper performance) of one’s job duties as provided for in this job description - within the limits determined by the current labor legislation of the Republic of Belarus.

11.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Republic of Belarus.

11.3. For causing material damage - within the limits determined by the current labor, criminal and civil legislation of the Republic of Belarus.

11.4. For failure to comply with the rules and regulations of labor protection, safety precautions, industrial sanitation and fire protection - in accordance with the requirements of regulatory legal acts of the Republic of Belarus and local acts in _____________________.

Job title

head of structural

departments _________ _______________________

Signature Explanation of signature

I have read the instructions _________ _______________________

Signature Explanation of signature

_______________________

Example No. 2

I approve

_____________________________ (Last name, initials)

(name of the organization, its organizational and legal form) ________________________________

(director; other person authorized

approve job description)

JOB DESCRIPTION

DEPUTY DIRECTOR FOR GENERAL ISSUES

——————————————————————-

(name of institution)

00.00.201_g. №00

1. General provisions

1.1. This job description establishes the rights, responsibilities and job responsibilities of the Deputy Director for General Affairs of _____________________ (hereinafter referred to as the “enterprise”).

Name of institution

1.2. The Deputy Director for General Affairs reports to _____________________________________.

(name of manager's position)

1.3. A person with higher professional education and work experience in the field is appointed to the position of Deputy Director for General Affairs.

leadership positions for at least ___ years.

1.4. The Deputy Director for General Affairs should know:

— orders, resolutions, orders and other regulatory and guidance documents

higher authorities that relate to administrative and economic services;

— the structure of the enterprise and prospects for its development;

— means of organizational and computer technology, communications;

— deadlines and procedures for reporting;

— means of mechanization of manual labor;

— the procedure for purchasing furniture, equipment, stationery, inventory and processing payments for services;

— basics of labor organization, economics, management and production, labor legislation, internal labor regulations, labor safety norms and regulations.

1.5. In the course of his activities, the Deputy Director for General Affairs is guided by:

— regulatory and legislative acts that regulate the production and economic activities of the enterprise;

— the charter of the enterprise, labor regulations, orders, orders and other instructions of the head of the enterprise;

- this job description.

1.6. During the absence of the deputy director for general issues, his duties are assigned to his deputy, appointed in accordance with the established procedure, who is responsible for the proper performance of his duties.

1. Functions

The Deputy Director for General Affairs is responsible for the following:

2.1. Participation in the conclusion of business contracts of the enterprise and

control of their accurate and timely implementation.

2.2. Taking measures to expand the economic ties of the enterprise. Control of the safety of enterprise property.

2.4. Ensuring safe and healthy working conditions for subordinates, monitoring their compliance with the requirements of regulatory and legislative acts on labor protection.

1. Job responsibilities

To perform the functions assigned to him, the Deputy Director for

in general matters I am obliged to:

3.1. Organize effective interaction and work of entrusted workshops, structural divisions and production units. Direct their activities to improve and develop production, increase the efficiency of the enterprise, competitiveness and quality of products.

3.2. Organize production and economic activities on the basis of modern technology and equipment, progressive forms of labor organization and management, reasonable use of production reserves and economical use of all types of resources.

3.3. Resolve issues related to the production and economic activities of the enterprise.

3.4. Ensure compliance with laws in the implementation of economic relations of the enterprise.

1. Rights

4.1. Represent the interests of the enterprise in relations with government agencies. authorities and other organizations.

4.2. Get acquainted with the draft decisions of the enterprise management that relate to its activities.

4.3. Endorse and sign documents within their competence, issue orders for the enterprise with their signature.

4.4. Make proposals for improving the operation of the enterprise for consideration by management, conduct correspondence with organizations on issues that are within its competence.

4.5. Monitor the activities of subordinate structural divisions of the enterprise.

4.6. Interact with the heads of structural divisions of the enterprise, receive documents and information necessary to perform their job duties.

4.7. Require the management of the enterprise to provide assistance in the fulfillment of their rights and official duties.

1. Responsibility

5.1. For offenses committed during the period of their activities - within the limits determined by the civil, administrative and criminal legislation of Russia.

5.2. For causing material damage - within the limits determined by the criminal, labor and civil legislation of Russia.

5.3. For improper performance or non-fulfillment of one’s official duties, which are provided for in this job description, - within the limits determined by the labor legislation of Russia.

Head of structural unit: _____________ __________________

(signature) (surname, initials)

I have read the instructions,

one copy received: _____________ __________________

(signature) (surname, initials)

Example No. 3

I approve

_______________________________ ______________ _________________________

(organizational and legal form, name of organization or other enterprise

(signature)

(Full name, position of the manager, official authorized to approve the job description)

"___" ____________ 20__

Job description

Deputy Director for General Affairs

_______________________________________________________

(name of organization, enterprise, etc.)

This job description has been developed and approved on the basis of an employment contract with the Deputy Director for General Affairs and in accordance with the provisions of the Labor Code of the Russian Federation and other regulations governing labor relations.

1. General provisions

1.1. The Deputy Director for General Affairs belongs to the category of managers, is hired and dismissed by order of _____________________________________________________ (name of the manager's position).

1.2. The Deputy Director for General Affairs reports directly to _____________________________________ (name of the manager’s position)

1.3. A person with a higher professional education and work experience in management positions of at least ___ years is accepted for the position of Deputy Director for General Affairs.

1.4. The Deputy Director for General Affairs must know the resolutions, instructions, orders, and other governing and regulatory documents of higher authorities relating to administrative and economic services; the structure of the enterprise and prospects for its development; means of communication, computing and organizational technology; procedure and deadlines for reporting; means of mechanization of manual labor; the procedure for purchasing equipment, furniture, inventory, office supplies and processing payments for services; fundamentals of economics, labor organization, production and management; labor legislation; internal labor regulations; rules and regulations of labor protection.

1.5. In his work, the Deputy Director for General Affairs is guided by:

— legislative and regulatory acts regulating the production and economic activities of the enterprise;

— the charter of the enterprise;

— labor regulations;

— orders, instructions and other instructions from the head of the enterprise;

- this job description.

1.6. During the absence of the deputy director for general issues, his duties are performed by his deputy, appointed in accordance with the established procedure, who bears full responsibility for the proper performance of these duties.

1. Functions

The Deputy Director for General Affairs is assigned the following functions:

2.1. Participation in the conclusion of business contracts of the enterprise and control over their timely and accurate execution.

2.2. Taking measures to expand the economic ties of the enterprise.

2.3. Control over the safety of enterprise property.

2.4. Ensuring healthy and safe working conditions for subordinate performers, monitoring their compliance with the requirements of legislative and regulatory legal acts on labor protection.

1. Job responsibilities

To perform the functions assigned to him, the Deputy Director for General Affairs is obliged to:

3.1. Organize the work and effective interaction of the structural divisions, workshops and production units entrusted to him, direct their activities towards the development and improvement of production, increasing the efficiency of the enterprise, the quality and competitiveness of the products produced.

3.2. Organize production and economic activities based on the widespread use of the latest equipment and technology, progressive forms of management and labor organization, rational use of production reserves and economical use of all types of resources.

3.3. Resolve issues related to the production and economic activities of the enterprise.

3.4. Ensure compliance with the law in the implementation of economic relations of the enterprise.

3.5. _____________________________________________________________.

1. Rights

The Deputy Director for General Affairs has the right:

4.1. Represent the interests of the enterprise in relations with other organizations and government bodies.

4.2. Get acquainted with draft decisions of the enterprise management concerning its activities.

4.3. Submit proposals for improving the activities of the enterprise for consideration by management.

4.4. Sign and endorse documents within your competence, issue orders for the enterprise under your signature within your competence.

4.5. Conduct correspondence with organizations on issues within his competence.

4.6. Interact with the heads of structural services of the enterprise, obtain information and documents necessary to perform their job duties.

4.7. Monitor the activities of subordinate structural divisions of the enterprise.

4.8. Require the management of the enterprise to provide assistance in the performance of their official duties and rights.

4.9. _____________________________________________________________.

1. Responsibility

The Deputy Director for General Affairs is responsible for:

5.1 for failure to perform (improper performance) of their job duties as provided for in this job description, within the limits determined by the labor legislation of the Russian Federation;

5.2 for offenses committed in the course of carrying out its activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation;

5.3 for causing material damage - within the limits determined by the labor, criminal and civil legislation of the Russian Federation;

5.4 ______________________________________________________________.

The job description was developed in accordance with _____________________

(name, number _______________________ and date of document)

Manager (initials, surname)

_________________________

(signature)

"__" _____________ 20__

Agreed:

___________________________________ (initials, surname)

(Job title)

_____________________________

(signature)

"__" ________________ 20__

I have read the instructions: (initials, surname)

_____________________________

(signature)

"__" _____________ 20__

Responsibilities of the Deputy Director for General Affairs

When choosing an employee for this position, be sure to look at his compliance with the following requirements:

• Work experience in a managerial position must be at least three years;
• Higher professional education is required;
• mandatory knowledge of regulations governing administrative and economic issues of companies and labor law;
• knowledge of the basics of enterprise economics, labor protection, management and organization of labor processes;
• negotiation skills;
• practice of participation in tenders.

When hiring an employee for the position of deputy director to resolve general issues, preference is given to those candidates who not only meet the specified list of requirements, but also know the specifics of the company and its industry. Despite the fact that the general issues of production and economic activity of enterprises are similar in many industries, industry specifics are still reflected in them. And knowledge of these nuances is a necessity for the normal functioning of the company.

Responsibilities of a specialist

The job description of the Deputy Director for General Affairs sets out the requirements and functions.

Here are the most common of them:

• Timely development, implementation and adjustment of business plans related to security in the organization (how often such plans are developed depends on the organization itself; as a rule, this happens once a year).
• Formation of organizational personnel policy; drawing up an annual personnel plan.
• Development and implementation of a system for screening applicants for available vacancies; organization of a high-quality system for screening candidates for jobs.
• Organization of constant and effective work on training the personnel reserve.
• Organization of effective competitions to attract the most promising and competent specialists to work in the organization.
• Organization of a high-quality adaptation procedure for each new person in the organization; appointment for these purposes of supervisors or mentors who would help new employees get used to the workplace as quickly as possible.
• Control over the distribution of responsibilities for working with personnel documentation.
• Preparation of all necessary materials and documents for the presentation of certain employees for awards or incentives.
• Search and registration of all documents and materials to impose administrative or disciplinary liability on employees, if necessary.

Industry specifics of the position

Industry specifics affect not only the company’s activities, but also the responsibilities of its employees, including those occupying management positions.

Therefore, the Deputy Director for General Affairs, working:

• in agriculture - must have an industrial higher education; know the essence of agricultural work and technology for managing it, know about the norms and requirements that apply in agriculture; know about the indicators used in the industry that characterize production and economic activities;
• in trade - must have a legal and (or) economic higher education; know about the requirements for the storage of products and goods, labor protection, sanitary conditions, fire safety; know the features of the trading process, equipment, and logistics; be able to develop business plans;
• in education - must have a pedagogical and (or) economic, legal higher education; know the procedure for placing orders to meet the needs of an educational institution; take part in the annual audit of the institution’s material assets; know the procedure for organizing and storing archival materials; must implement measures to ensure fire safety of the facility;
• in production - must have a technical and (or) economic higher education; must know maintenance methods and design of production and office equipment and other facilities, the basics of production processes, plumbing, land and construction work.