Electronic budget procurement management algorithm. Procurement plans via electronic budget. The list of powers in the procurement planning component of the procurement management subsystem of the state integrated public information management system
In 2019-2020 development of all modules of the GIS "Electronic budget" continues.Since 2019, the placement of procurement plans is carried out only using the "Electronic Budget" system.By letter of the Ministry of Finance of Russia dated October 23, 2018 No. 21-02-04 / 75903, it is regulatedthe procedure for the formation, approval and placement of procurement plans, procurement schedules in the "Electronic budget" system.Decree of the Government of the Russian Federation of December 14, 2018 No. 1528 amendedinto the GIS "Electronic budget": a subsystem for managing national projects, a subsystem for managing wages have been introduced, the functionality of other subsystems has been added, the procedure for performing individual operations and providing access to GIS has been revised.
The purpose of the workshopexplain to the participants of the budgetary process the procedure for working in the "Electronic Budget" system, give comments to new regulatory documents. At the seminarspecialists from the RF Ministry of Finance and the Federal Treasury, methodologists and system developers will speak.
The seminar is intended heads of planning and economic departments, contract managers of federal and regional executive bodies, GRBS and their subordinate institutions, federal budgetary, autonomous and state institutions, heads and specialists of tender and legal departments.
_____________________________________________________________________
- Features of posting information on single portal budgetary system Russian Federation budget.gov.ru chief administrators of federal budget funds, as well as financial bodies of the constituent entities of the Russian Federation, in accordance with the provisions of the new regulatory documents... Review of changes in the Orders of the Ministry of Finance of the Russian Federation on the composition and procedure for posting and providing information on the single portal of the budgetary system of the Russian Federation. All-Russian, federal and regional Lists of state and municipal services and works: changing the procedure for the formation of state and municipal assignments.
- Procurement management in the "Electronic budget" system (for customers); formation of procurement plans and procurement schedules. The order of work in the EIS public procurement. General questions on the organization of control: subjects of control (federal / regional / municipal, as well as their linking to the control body, determination of the control body for the organization (customer, authorized body), placement of control objects before passing control. Timing of control. Changes in the Control Rules in accordance with the decrees of the Government of the Russian Federation of 17.01.2017 No. 315 and of 20.03.2017 No. 443. Use of LC UZ EB or LC UIS in the formation of PP and PPP by different types of customers. deleting lines from the placed PP and PGZ. Formation of IKZ (indication of zero OKPD, zero CWR, serial number of the line in the PP, PGZ), including when changing the PP, PGZ, when forming an application containing information constituting a state secret. procurement without specifying the PPP line: as a standard functionality and as a temporary measure - a "workaround" in the presence of problems when forming rationing (changing) the PPP.
- Exercise of treasury control under Part 5 of Art. 99 of Law No. 44-FZ: subjects of control, objects of control, timing and procedure for conducting control.
- Features of planning the limits of budgetary obligations in 2019 for the adoption and implementation of budgetary obligations to ensure the performance of the functions of institutions. Formation and approval of budget estimates of the institution in accordance with General requirements, approved by order of the Ministry of Finance of Russia 112n. Features of the allocation of costs to sections of the budget estimate. Filling out the justifications (calculations) of planned estimates. The procedure for making changes to budget estimate... Planned changes to the order of the Ministry of Finance of Russia 112n.
- Budget spending in 2019: limitations and opportunities. Budgetary appropriations, limits of budgetary obligations: distribution (bringing), increase, redistribution. Remains: need, features of use, return. Conclusion of contracts in 2019: acceptance of budget (monetary) obligations, advance payments.
- Methodological issues of the formation and maintenance of the FHD plan in institutions. Features of planning in 2019 ... The procedure for filling out the plan. The procedure for filling in the indicators of financial condition. The procedure for filling in indicators for receipts and payments. The procedure for amending the FHD Plan and Information. How to reflect planned indicators in accounting for a budgetary and autonomous institution. How to take into account the planned assignments for income and expenses. How to take into account the fulfillment of the income plan. How to fulfill the FHD Expenditure Plan. How to make a commitment. How to transfer commitments at the beginning of the year. Order of the Ministry of Finance of Russia dated December 13, 2017 No. 227n “On Amendments to the Requirements for the Plan of Financial and Economic Activities of a State (Municipal) Institution. How to reflect planned indicators in accounting for a budgetary and autonomous institution. Practical issues of cost allocation and cost formation.
- Order of the Ministry of Finance of Russia of August 31, 2018 N 186n "On Requirements for the preparation and approval of a plan for financial and economic activities of a state (municipal) institution" – new requirements for The FHD Plan 2020, we analyze the changes: the composition of the sections - differences from Order 81n; filling rules - new budget classification and KOSGU; deciphering indicators of receipts and payments - tables of justifications. FHD plan for 2019 - what changes to take into account.
- Formation of budget (accounting) reporting in the Accounting and Reporting subsystem of the "Electronic Budget" system. Orders of the Ministry of Finance of Russia dated 02.11.2017 No. 176n and dated 14.11.2017 No. 189n. The procedure for the formation, presentation, set and consolidation of budget (accounting) statements in the Accounting and Reporting subsystem of the "Electronic Budget" system. Setting up the reference book for the coordination of reporting forms. Import of reports. Manual input of information. Control and approval. Acceptance of reports from subordinate organizations. Creation of summary reports, export and submission to the parent organization. Interaction of users with Federal Treasury bodies in case of any questions while working in the Accounting and Reporting subsystem of the Electronic Budget system.
- Implementation approaches national projects, the procedure for the formation and conclusion of agreements on the implementation of a regional project and on the provision of interbudgetary subsidies. Methodology and mechanisms of implementation at the federal and regional level: regulation, budget classification, agreements on the implementation of a regional project on the territory of a constituent entity of the Russian Federation, interbudgetary transfers to regions. End-to-end planning of goals and indicators (the relationship between strategy, national projects, state programs, etc.). The procedure for the formation and conclusion of agreements on the provision of subsidies in the information system between the main manager of the federal budget and the supreme executive body state power of a constituent entity of the Russian Federation.
- Answers to listeners' questions and practical recommendations.
The seminar will feature:
Sirotenko Elena Lvovna, Head of the Department of Integrated Information Systems public finance Federal Treasury of Russia;
Markova Kristina Anatolyevna,Deputy Head of the Financial Technologies Directorate of the Federal Treasury of Russia;
Prizhennikov Nikolay Olegovich,Counselor, Treasury Service Methodology and Treasury Payments Division of the Department legal regulation budgetary relations of the Ministry of Finance of Russia;
Guseva Natalia Mikhailovna, Ph.D., State Counselor of the Russian Federation, 2nd class;
Ochirova Baya Vyacheslavovna, Head of the Methodology Department of LLC R.O.S.T.U. (Group of companies "Caseysystems") developer of complex automated systems in financial management
In accordance with paragraph 6 of the Decree of the Government of the Russian Federation dated October 29, 2015 No. 1168 "On approval of the Rules for placing in a unified information system in the field of procurement of plans for the procurement of goods, works, services to meet state and municipal needs, schedules for the procurement of goods, works , services to meet state and municipal needs "(hereinafter referred to as the Rules) are placed in a unified information system in the field (hereinafter referred to as the EIS) of procurement plans, procurement schedules through information interaction of the EIS with the state integrated information system of public finance management" Electronic budget " (hereinafter - the "Electronic Budget" system) customers specified in subparagraphs "a" - "d" of paragraph 2 of the Rules, namely:
a) government customers acting on behalf of the Russian Federation;
b) federal state budgetary institutions, with the exception of purchases carried out in accordance with parts 2 and 6 of article 15 Federal law"O contract system in the field of procurement of goods, works, services to meet state and municipal needs "(hereinafter referred to as the Federal Law);
c) federal state autonomous institutions, federal state unitary enterprises, the property of which belongs to the ownership of the Russian Federation, in the case provided for by part 4 of Article 15 of the Federal Law;
d) federal state budgetary institutions, federal state autonomous institutions, federal state unitary enterprises, the property of which belongs to the ownership of the Russian Federation, carrying out purchases within the framework of the transferred to them by the federal state authorities (state bodies), the State Corporation for atomic energy Rosatom, the State Space Corporation Roscosmos and the governing bodies of the state off-budget funds of the Russian Federation of the powers of the state customer to conclude and execute government contracts on behalf of the Russian Federation on behalf of these bodies and corporations, in the cases provided for by part 6 of article 15 of the Federal Law ...
The formation of procurement plans and procurement schedules for customers specified in subparagraphs "a" - "d" of paragraph 2 of the Rules is carried out in the procurement management subsystem of the "Electronic budget" system.
In order to provide access to the procurement management subsystem of the "Electronic Budget" system to authorized persons of customers specified in subparagraphs "a" - "d" of paragraph 2 of the Rules, the specified customers must:
1) by November 7, 2016, ensure the implementation of the preparatory measures provided for in paragraph 1 of Section I of the Temporary Procedure for connecting to the procurement management subsystem of the Electronic Budget system, in accordance with the letter of the Ministry of Finance of Russia dated June 17, 2016 No. 21-03-04 / 35490 (hereinafter referred to as the Temporary Order);
2) by December 1, 2016, ensure the implementation of measures to connect authorized persons of customers to the procurement management subsystem of the "Electronic Budget" system, provided for in paragraph 2 of Section I of the Temporary Order, including submitting applications for connection to the Federal Treasury body at the place of service to the procurement management subsystem of the "Electronic Budget" system in the form according to this letter.
Application: for 2 liters. in 1 copy.
| T.G. Nesterenko |
Application
to connect (change information and (or) powers) to the procurement management subsystem of the state integrated public finance management information system "Electronic budget" of authorized persons of customers
| Name of the main administrator of federal budget funds | |||
|---|---|---|---|
| The code of the main administrator of federal budget funds in accordance with the register of participants in the budget process, as well as legal entities who are not participants in the budget process | |||
| Customer name | |||
| Customer code in accordance with the register of participants in the budget process, as well as legal entities that are not participants in the budget process | |||
| Subdivision | |||
| Position | |||
| Full name | |||
| SNILS | |||
| contact number | +7(__) ______ - _____ - ____ | + ext. room | |
| E-mail address | |||
| Certificate information (serial number) | |||
___________________________
* Indicated if access control is required. If there is no need to differentiate access, this field is not filled.
List of powers
in the procurement planning component of the procurement management subsystem of the state integrated information system for public finance management "Electronic budget" of the authorized persons of customers
| Employee credentials |
|---|
| 1. Planning purchases by the federal executive body (federal government agency); OR 2. Procurement planning by the governing body of the state extra-budgetary fund; OR 3. Procurement planning by federal budgetary institutions, federal autonomous institutions; OR 4. Procurement planning by federal government unitary enterprises; OR 5. Procurement planning by federal budgetary institutions, federal autonomous institutions, federal state unitary enterprises, which have been delegated the powers of a state customer acting on behalf of the Russian Federation, in accordance with Part 6 of Art. 15 Federal Law No. 44-FZ |
| Authority restrictions |
|---|
| Procurement planning by the governing body of the state non-budgetary fund; OR |
| Procurement planning by federal budgetary institutions, federal autonomous institutions; |
| OR |
| Procurement planning by federal state unitary enterprises; OR |
| Procurement planning by federal budgetary institutions, federal autonomous institutions, federal state unitary enterprises, which have been delegated the powers of a state customer acting on behalf of the Russian Federation, in accordance with Part 6 of Art. 15 Federal Law No. 44-FZ |
| 1. The names of the documents generated within the authority are indicated (for example: procurement plan, procurement schedule) |
Document overview
Certain categories of customers place procurement plans, procurement schedules in the EIS through information interaction with the state integrated information system for public finance management "Electronic Budget".
We are talking, in particular, about customers acting on behalf of the Russian Federation; about FSBI, FSUEs, the property of which belongs to the state by right of ownership.
Until December 1, 2016, it is necessary to ensure the implementation of measures to connect authorized persons of customers to the procurement management subsystem of the "Electronic Budget" system. Applications are sent to the Federal Treasury body at the place of service (the form is provided).
A list of powers of authorized persons of customers has been compiled.
EB is a system developed by the Ministry of Finance of the Russian Federation in conjunction with the Federal Treasury, designed to ensure transparency, openness and systematization. financial activities state and subordinate bodies, as well as budgetary institutions of different levels. With the help of EL, you can generate and store reports, draw up and place documentation intended for state and municipal orders, and conduct planned activities.
The functioning of GIIS EB is regulated by the Government Decree No. 658 of 06/30/2015. The state information system consists of several subsystems that integrate various information flows:
- management of income and expenses;
- budget planning;
- procurement management;
- coordination Money;
- frames;
- reference data and so on.
Procurement planning in eB for customer organizations is also mandatory - the procurement plan in the "Electronic Budget" for 2019 must be placed by all institutions conducting their procurement activities.
How to form a PP in the "Electronic budget" system
Based on the Federal Law on federal budget for 2019-2020 GRBS bring the limits of budgetary obligations to the RBS and subordinate institutions, which, in turn, must use the "Electronic Budget" (procurement plan for 2019) for subsequent planning (letter of the Ministry of Finance No. 21-03-04 / 78050 dated November 24, 2017).
State and municipal customers must develop and approve the PP within 10 working days after the delivery of the LBO, and budgetary institutions, GUP and MUP - within 10 working days after the approval of the plan of financial and economic activities.
The schedule in the "Electronic budget" is formed in the same time frame on the basis of the previously developed and signed PZ.
The PP is drawn up for the reporting year and two subsequent financial periods, that is, for three years. The formation regulations are set in the letter of the Ministry of Finance No. 21-03-04 / 35490 dated June 17, 2016. After agreeing on the planning document in the electronic library, the system sends the plan to the customer's personal account in the Unified Information System.
Let's consider step by step how to form a PP in the "Electronic budget".
Step 1. In the GIIS DL dialog box, select the "Procurement Management" section. Then go to the "Forms" tab, then "Planning", then "PZ" and at the end of "PZ Positions". All values in the plans are selected from the list of proposed options.
Step 2. Select the "Create" option. You must complete the following tabs:
- Basic information;
- volume financial security;
- approval sheet.
Before filling, you need to check the settings in the part of automatic filling of some sections ( general information, customer details).
Step 3. Next, fill in the basic information. The type of order (reference book) must be selected, the subject of the purchase, the OKPD2 code or several codes (which must be indicated additionally) must be indicated. If necessary, fill in the information on mandatory public comment or other additional information.
Step 4. It is necessary to fill in the "Amount of financial security" tab.
Step 6. After filling in all the tabs, a "Approval sheet" is formed. To do this, you need to mark in the PP the requirement to approve the document and pull up from the reference book officials- coordinator and approver. Next, you need to send the planning document for subsequent approval and approval. In the context menu "Procurement management" select the "Forms" tab, then "Planning", then "PP" and "My Documents".
Step 7. After completing all the above actions, the PP is sent for control.
Problems arising in the operation of the electronic security system
First of all, problems can arise when moving documentation to the EIS. In this case, the responsible executor must send a request to technical support A single information system by attaching all supporting files (screenshots and complaints) to the letter.
It is not uncommon for a protocol on zero limits to come after the control of the PZ. This can happen due to the fact that RBS either made a mistake when filling out the limits, or did not enter the LBS. The customer must resolve this issue directly with the manager of budgetary funds.
If the customer has difficulties in forming planning documents in the DL system, then the contractor should use the tab “Electronic budget” → “User's Guide” → “Procurement plan”. The user manual contains a detailed description of the procedure for the formation of PP and schedules, as well as other features of work in the electronic security system.
The Electronic Budget (EB) system functions for the creation and storage of accounting documents, accounting, formation and placement of documents from government customers and performing some other functions. Read more about the system, as well as how to form a procurement plan in the Electronic budget, in our material below.
Who generates procurement plans in the electronic budget
System subjects electronic budget are:
- bodies of state power and local self-government;
- budgetary institutions;
- other legal entities that receive budget funds;
- governing bodies of state extra-budgetary funds;
- other participants in the budgetary process;
- customers under Law No. 223-FZ.
Who is involved in the formation of the procurement plan in the electronic budget:
- government customers acting on behalf of the Russian Federation;
- FSBI, FSUE, whose property belongs to the Russian Federation;
- federal state autonomous institutions, whose property belongs to the state;
- FGBU, FGAU, FGUP, which carry out purchases within the framework of the delegated powers of the state customer from federal authorities, state corporations.
This is stated in clause 6 of the Rules for placing procurement plans in the EIS, approved by the decree of the Government of the Russian Federation of October 29, 2015 No. 1168).
To get full access to the PRO-GOSZAKAZ.RU portal, please, sign up... It won't take more than a minute. Please select social network for quick authorization on the portal:
The following customers publish the procurement plan through the EIS interface or through regional or municipal information systems:
- government customers acting on behalf of a subject or a municipality;
- budgetary institutions created by a subject or a municipality);
- GUPs, whose property belongs to the subject of the Russian Federation;
- MUPs;
- autonomous institutions created by a constituent entity of the Russian Federation;
- budgetary, autonomous institutions created by the constituent entity of the Russian Federation, state unitary enterprises, whose property belongs to the constituent entities, municipal unitary enterprises that conduct purchases within the framework of the delegated powers of customers to conclude contracts on behalf of the constituent entities of the Russian Federation.
In addition, according to the order of the Ministry of Finance of the Russian Federation of December 29, 2014 No. 173n, all government customers are required to create data for maintaining the register of government contracts first in the electronic security system and only then transfer them to the Federal Treasury.
How to create a procurement plan for 2019 in an e-budget step by step
Let's analyze the formation of a procurement plan in an electronic budget step by step. To go to the required section, in the main window select the "Menu" tab, the "Procurement management" section and the "Purchase proposal (VU / BU)" subsection. You will be taken to the subsection "Procurement plans for AU / BU". Go to the tab corresponding to the budget cycle with which the work will be carried out, then to the "Execution" tab.
Open the procurement plan form and click the "Create new document" button. You must fill in the tabs:
- common data;
- positions of the public procurement plan;
- special government purchases;
- final data on the BCF;
- summary information on CWR;
- justification;
- approval sheet.
Form a procurement plan in the subsystem budget planning Electronic budget. To do this, log into your personal account on the budget.gov.ru website. First, create a purchase proposal and then create a plan. Read how to create and how to agree on a procurement plan in the Electronic Budget.
Some tabs will be filled in automatically, but some will have to be filled in manually. For example, the system will indicate the number, status, version of the plan itself, as well as the date of creation. But the planning period must be chosen. The tab with the data of the state customer is filled in by the program automatically, the information is taken from the register of organizations. You can only correct the address, phone number, email, OKPO and OKTMO.
You also need to attach documents. For example, a list of changes made to a previously published plan, or a scanned copy of the plan. To do this, click on one of the three buttons: "Add attachment", "Create link", "Make a scanned copy of the document and attach as an attachment."
How to make changes to the procurement plan in e-budget 2019
To change the position of the placed purchase plan, you need to go to the list form of the purchase plan positions and find the required position. To search, you can use the inclusion identifier (in the procurement plan), the date and time of placement in the EIS, etc.
After selecting a position, click on the "Make changes to the approved version" button. The system will form new version plan items with the "Draft" status. This will invalidate the earlier version. Next, select the required position of the procurement plan and click on the "Open document for editing" button. In the form that opens, make changes on the tabs "Basic information", "Amount of financial security", "Justification of purchases" and "Approval sheet". It is important to reflect the rationale for the change. Select a value from the lookup:
- "Change following the decision public discussion of the procurement ";
- “Other” - if any circumstances arose that could not be foreseen at the date of the plan's approval.
After filling in the fields, click on the "Save changes and close the window" button. Further, the changed position must be agreed.
Attached files
- Instructions for making changes to the procurement plan and schedule schedule.pdf
- User's workplace installation and configuration manual.doc
- GRBS user manual for the formation of a plan in the Electronic budget.docx
- PBS User Guide for Forming a Plan in the Electronic Budget.docx
Oksana Balandina, editor-in-chief of the State Order System
From July 1, 2018 to January 1, 2019, customers have a transitional period - it is allowed to carry out both electronic and paper procedures. As of 2019, paper tenders, auctions, quotes and requests for proposals will be banned, with eight exceptions.
Read what purchases to carry out on the ETP, how to choose a site and get electronic signature, according to what rules to conclude contracts in the transition period and after.
The letter of the Ministry of Finance of Russia dated 07.07.2017 No. 21-07-05 / 43320 "On plans for the procurement of goods, works, services to meet state needs" states that state customers form procurement plans that do not contain information constituting a state secret, for 2018 and the planning period of 2019 and 2020 and their subsequent direction to the main managers in the subsystem of budget planning of the state integrated information system of public finance management "Electronic budget".
The user's guide for the formation of procurement plans and sending them to the main managers, as well as for the adoption of procurement plans by the main managers, will be posted on the official website of the Ministry of Finance of Russia in the information and telecommunication network "Internet" in the section "Information systems of the Ministry of Finance of Russia / Subsystem of budget planning of the system" Electronic budget "by July 14, 2017.
How to generate, agree and place procurement plans in the EIS through the Electronic Budget
Create a procurement plan in the procurement management section of the Electronic Budget. To do this, log into your personal account on the budget.gov.ru website and fill out the plan form. From personal account send the plan for approval by the GRBS and place it in the EIS.
What information to specify in the plan and what to do if you encounter an error - read the instructions below.
How to create bulk purchases in the Electronic budget
Create bulk purchases - information about goods, works and services and information about financial support.
If necessary, generate three UZ cards:
- for federal needs - enlarged purchase card 200;
- social security of citizens - a large purchase card 300;
- capital construction, investment projects, real estate objects, which are included in the federal targeted investment program, - enlarged purchase card 400.
Build KM throughout the year as information on procurement needs becomes available.
The positions will be included in the procurement plan.
More on how to create enlarged purchase and position, see sections 4.3 and 4.7 of the User's Guide.
If the field is not available for editing, make sure that the procurement plan item is in the "Draft" status and is opened using the "Open document for editing" button. If you cannot fill in the field, contact technical support.
Goszakupki.ru magazine Is a magazine on the pages of which the leading experts of the industry give practical explanations, and the materials are prepared with the participation of specialists from the Federal Antimonopoly Service and the Ministry of Finance. All articles of the journal are the highest degree of reliability.
