home Partnership programs Labor function of the administrator. Administrator on duty - job description. Administrator job description sample

Labor function of the administrator. Administrator on duty - job description. Administrator job description sample

FEDERAL STATE AUTONOMOUS EDUCATIONAL INSTITUTION

HIGHER PROFESSIONAL EDUCATION

"FAR EASTERN FEDERAL UNIVERSITY"

TYPICAL JOB INSTRUCTIONS

ADMINISTRATOR

EDUCATIONAL PROGRAMS

SECONDARY VOCATIONAL EDUCATION

Vladivostok

1. General Provisions

3.3. Makes a schedule educational process and on its basis - the schedule of training sessions, intermediate and final attestation of students;

3.4. Plans and distributes the teaching load of teachers of secondary vocational education programs;

3.5. Carries out control over the conduct of training sessions, laboratory and practical work, exams, consultations, course and diploma design;

3.6. Fixes deviations in the implementation of the academic load in order to regulate the schedule of classes, to prevent discrepancies with the Federal State Educational Standard;

3.7. Keeps a monthly record of completed teaching hours;

3.8. Controls the quality, reliability and completeness of educational and accounting documentation: study journals, examination sheets, student record books, etc.;

3.9. Monitors students' progress and attendance at classes, analyzes and submits to the branch management information about the causes of students' academic debts;

3.10. Controls the quality and effectiveness of the implementation of work plans and functional duties by teachers and employees of secondary vocational education, their compliance with the FEFU Charter, the Internal Regulations work schedule, regulations and instructions;

3.11. Carries out work to ensure and preserve the forms of state documents on the level of education and (or) qualifications, as well as forms and forms of educational and accounting documentation;

3.12. Advises students on the organization of the educational process;

3.13. Supervises the organization of training and industrial practices students;

3.14. Participates in the acquisition of training groups;

3.15. Leads regulatory support the movement of the contingent of students (prepares draft orders for transferring from course to course, for granting academic holidays, for transferring to an individual study schedule, for sending them to practice, for expelling students, for admission to the final state certification, etc.);

3.16. Participates in the work of the scholarship commission, prepares draft orders on the appointment of state academic and social scholarships for students;

3.17. Keeps records of students belonging to the category of orphans, persons from among orphans and children left without parental care, controls the issues of paying them material support;

3.18. Fills out academic certificates of students;

3.19. Controls the issues of participation of students of secondary vocational education in the Unified State Examination;

3.20. Maintains the entire document flow for secondary vocational education programs, prepares complete and reliable reports in a timely manner in the areas of his professional activities and submits them to higher organizations.

3.21. Participates in the organization of career guidance and admission to secondary vocational education programs;

3.22. Maintains the established nomenclature of cases;

3.23. Participates in the preparation of documents and materials for the licensing and accreditation of secondary vocational education programs;

3.24. Ensures that its actions comply with generally recognized principles of morality, ethics and business conduct.

3.25. Professionally improves himself and is responsible for vocational training subordinate employees in order to improve the quality of methodological support of basic professional educational programs secondary vocational education and direct teaching process.

4 Rights

The administrator of the OP SPO, in order to fulfill the functional duties assigned to him, has the right to:

4.1. Require teachers of secondary vocational education programs to fulfill their functional duties, and students to comply with internal regulations;

4.2. Receive from teachers and structural units involved in the implementation of programs of secondary vocational education, information, documents and materials necessary to resolve issues within the competence of the administrator, transfer relevant information to them;

4.3. In accordance with the established procedure, make proposals on the appointment, relocation and dismissal of employees under his subordination, the imposition of disciplinary sanctions on persons who have committed official misconduct, as well as on encouraging employees for successful and conscientious performance official duties;

4.4. Make suggestions to the management on improving the organization of the educational process;

4.5. Participate in the discussion and decision-making on the functioning of secondary vocational education programs, assessing the performance of teachers and staff;

4.6. Independently adjust the schedule of classes in connection with the production need;

4.7. Require, in accordance with the established procedure, from teachers to comply with the schedule of training sessions, the mode of the educational process, and the high-quality maintenance of journals of training sessions;

4.8. Make proposals on the distribution of the teaching load of teachers;

4.9. Improve your skills in educational institutions additional education and higher educational institutions, internships.

5 Responsibility

The administrator of the OP SPO is responsible for:

5.1. Per improper performance or failure to fulfill their official duties provided for by this job description - within the limits determined by the labor legislation of the Russian Federation;

5.2. For offenses committed in the course of carrying out their activities - within the limits determined by the administrative, criminal and civil legislation of the Russian Federation;

5.3. For causing material damage- within the limits determined by the labor and civil legislation of the Russian Federation;

5.4. For unauthorized disclosure of information of a confidential nature, with the exception of cases provided for by the current legislation of the Russian Federation - within the limits determined by the legislation of the Russian Federation;

5.5. For failure to comply with orders, instructions and instructions of the vice-rector for educational and educational work, the rector of FEFU - within the limits determined by the legislation of the Russian Federation;

5.6. For non-compliance with the QMS, non-compliance with labor discipline, labor protection and safety rules - within the limits determined by the legislation of the Russian Federation.

6 Functional links

The administrator of the OP SPO in the course of its activities interacts with:

6.1. On the issues of planning and organizing the educational process for SVE programs:

With the branch administration;

With teachers of SPO programs.

6.2. Regarding the assignment of scholarships to students, social protection of students, issues of tuition fees for students studying on a compensatory basis:

With the SVE Development Department of the Department of Pre-University Education and Organization of Student Enrollment;

With the Contract Department;

With the Department of Youth Policy;

6.3. For attendance, student performance:

With parents of students.

The order of information transfer is determined general rules office work, adopted in FEFU.

Department Director

pre-university education

and organization of student recruitment

AGREED:

Deputy Vice Rector

for academic and

educational work

Deputy Vice Rector

for academic and

educational work

Legal Department Director

And about. department director

personnel management

Job description administrator- an instruction indicating the range of assignments, duties, work that the person holding this position in the enterprise, firm must perform.

JOB INSTRUCTION FOR ADMINISTRATOR SAMPLE

────────────────────────────── (Job title)

00.00.0000N000

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(signature) (initials, surname)

General provisions

1.1. The administrator belongs to the category of specialists.

1.2. A person who has a secondary vocational education without presenting requirements for work experience or primary vocational education and work experience in the specialty for at least 2 years is accepted for the position of administrator. (Administrator job description sample)

1.3. The administrator must know:

1.4. The administrator in his activities is guided by:

Charter (Regulations) _______________________________________________;
this job description;
_____________________________________________________________________

1.5. Administrator reports directly ________________________ (name of the position of the head).

1.6. During the absence of the administrator(vacation, illness, etc.), his duties are performed by an employee appointed in the prescribed manner, who acquires the relevant rights and is responsible for non-performance or improper performance of the duties assigned to him in connection with the substitution.

1.7. ___________________________________________________________________.

Functions

2.1. Providing efficient and cultured visitor service.

2.2. Control over the safety of material assets.

Job Responsibilities

BUT The administrator has the following responsibilities:

3.1. Carries out work on effective and cultural service to visitors, creating comfortable conditions for them.

3.2. Provides control over the safety of material assets.

3.3. Advises visitors on issues related to the services provided.

3.4. Takes measures to prevent and eliminate conflict situations.

3.5. Considering claims associated with unsatisfactory customer service, takes the necessary organizational and technical measures.

3.6. Exercises control for the appropriate design of the premises, monitors the placement, updating and condition of advertising inside the premises and on the building. (Administrator job description sample)

3.7. Provides cleanliness and order in the room and in the territory adjacent to it or the building.

3.8. Monitors the compliance of subordinate employees with labor and production discipline, rules and norms of labor protection, requirements of industrial sanitation and hygiene.

3.9. Informs management organizations about the existing shortcomings in servicing visitors, the measures taken to eliminate them.

3.10. Ensures that employees comply with the instructions of the company's management.

3.11. ________________________________________________________________ (other duties).

Rights

BUT administrator has the right:

4.1. Participate in the discussion of draft decisions of the organization's management. (Administrator job description sample)

4.2. In coordination with the immediate supervisor, involve other employees in solving the tasks assigned to him.

4.3. Request and receive from employees of other structural units the necessary information and documents.

4.4. Participate in the discussion of issues related to the duties performed.

4.5. Require the management of the organization to assist in the performance of official duties.

4.6. _________________________________________________________________ (other rights).

A responsibility

5.1. The Administrator is responsible for:

- for improper performance or non-performance of their official duties provided for by this job description - in the manner established by the current labor legislation Russian Federation; (Administrator job description sample)
- for offenses and crimes committed in the course of their activities - in the manner prescribed by the current administrative, criminal and civil legislation of the Russian Federation;
- for causing material damage - in the manner prescribed by the current labor legislation of the Russian Federation.

5.2. ___________________________________________________________________.

Final provisions

6.1. This job description has been developed on the basis ofQualification characteristics of the position "Administrator" (Unifiedqualification directory of positions of managers, specialists andemployees. Section "General industry qualification characteristics of positionsworkers employed at enterprises, institutions and organizations,approved by the Decree of the Ministry of Labor and Social Developmentof the Russian Federation of 21.08.1998 N 37), _________________________________(details of other actsand documents). (Administrator job description sample)

6.2. Familiarization of the employee with this job descriptioncarried out at the time of employment (before the signing of the employment contract).Familiarization of the employee with this job descriptionconfirmed by ____________________________________________________________ (hand-painted on the familiarization sheet, which is an integralpart of this instruction (in the journal of familiarization with officialinstructions); in a copy of the job description keptat the employer; otherwise). (Administrator job description sample)

6.3. ___________________________________________________________________.

Sample Documents

© Administrator job description sample

1. GENERAL PROVISIONS

1.1. This job description defines the functional duties, rights and responsibilities of the Administrator.

1.2. The administrator is appointed to the position and dismissed from the position in accordance with the procedure established by the current labor legislation by order of the director of the enterprise (institution, organization).

1.3. The administrator reports directly to _________________.

1.4. A person who has secondary vocational education without presenting requirements for work experience or primary vocational education and work experience in the specialty for at least 2 years is appointed to the position of Administrator.

1.5. The administrator must know:

Decrees, orders, orders, other guidelines and regulations higher authorities related to the work of the enterprise, institution, organization;

The management structure, the rights and obligations of employees and the mode of their work;

Rules and methods of organizing visitor service;

Types of services provided;

Fundamentals of economics, organization of labor and management;

Planning and order of registration of rooms and shop windows;

Fundamentals of aesthetics and social psychology;

labor legislation;

Internal labor regulations;

Rules and norms of labor protection.

1.6. During the period of temporary absence of the Administrator, his duties are assigned to _____________________.

2. FUNCTIONAL RESPONSIBILITIES

2.1. Functional responsibilities Administrator defined on the basis and to the extent qualification characteristic by position of the Administrator and can be supplemented, clarified in the preparation of the job description based on specific circumstances.

2.2. Administrator:

2.2.1. Carries out work on effective and cultural service to visitors, creating comfortable conditions for them.

2.2.2. Provides control over the safety of material assets.

2.2.3. Advises visitors on issues related to the services provided.

2.2.4. Takes measures to prevent and eliminate conflict situations.

2.2.5. Considers claims related to unsatisfactory customer service, takes the necessary organizational and technical measures.

2.2.6. Controls the appropriate design of the premises, monitors the placement, updating and condition of advertising inside the premises and on the building.

2.2.7. Ensures cleanliness and order in the room and in the territory adjacent to it or the building.

2.2.8. Controls the observance by subordinate employees of labor and production discipline, rules and norms of labor protection, requirements of industrial sanitation and hygiene.

2.2.9. Informs the management about the existing shortcomings in the service of visitors, the measures taken to eliminate them.

2.2.10. Ensures that employees comply with the instructions of the company's management.

3. RIGHTS

3.1. The administrator has the right:

3.1.1. Give orders and instructions and take appropriate actions to eliminate the causes that created the conflict situation.

3.1.2. Make proposals to the management of the enterprise (institution, organization) to improve the work related to its functional duties.

4. RESPONSIBILITY

4.1. The administrator is responsible for:

4.1.1. Failure to fulfill their functional duties.

4.1.2. Inaccurate information about the status of the received tasks and instructions, violation of the deadlines for their execution.

4.1.3. Failure to comply with orders, instructions of the director of the enterprise.

4.1.4. Violation of the Internal Labor Regulations, fire safety and safety regulations established at the enterprise.

5. WORKING CONDITIONS

5.1. The mode of operation of the Administrator is determined in accordance with the Internal Labor Regulations established at the enterprise.

Other instructions in the section:

Job description and job responsibilities of the administrator.

1. GENERAL PROVISIONS.

1.1. real job description defines official duties, rights and responsibility administrator.

1.2. The administrator belongs to the category of specialists.

1.3. The administrator is appointed to the position and dismissed from the position in accordance with the procedure established by the current labor legislation by order of the director of the enterprise on the proposal of _____________.

1.5. The administrator must know:
- resolutions, orders, orders, other governing and regulatory documents of higher authorities relating to the work of an enterprise, institution, organization;
- the management structure, the rights and obligations of employees and the mode of their work;
- rules and methods of organizing customer service;
- types of services provided;
- fundamentals of economics, organization of labor and management;
- Fundamentals of marketing and advertising organization;
- planning and order of registration of rooms and show-windows;
- Fundamentals of aesthetics and social psychology;
- labor legislation;
- internal labor regulations;
- Rules and norms of labor protection.

1.6. The administrator reports directly to _____________________.

1.7. During the period of temporary absence of the administrator, his official duties are assigned to ___________________.

2. JOB DUTIES.

The administrator is obliged:

2.1. To carry out work on the effective and cultural service of visitors, the creation of comfortable conditions for them.

2.2. Ensure control over the safety of material assets.

2.3. Advise visitors on issues related to the services provided.

2.4. Take measures to prevent and eliminate conflict situations.

2.5. To consider claims related to unsatisfactory service to visitors, takes the necessary organizational and technical measures.

2.6. Monitor the appropriate design of the premises, monitor the placement, updating and condition of advertising inside the premises and on the building.

2.7. Ensure cleanliness and order in the room and in the territory adjacent to it or the building.

2.8. Monitor the observance by subordinate employees of labor and production discipline, rules and regulations of labor protection, requirements of industrial sanitation and hygiene.

2.9. Inform the management about the existing shortcomings in the service of visitors, the measures taken to eliminate them.

2.10. Ensure that employees comply with the instructions of the management of the enterprise.

2.11. The duties of an administrator are determined on the basis and to the extent of the qualification characteristics for the position of an administrator and can be supplemented, clarified when preparing an administrator's job description, based on specific circumstances.

3. RIGHTS.

The administrator has the right:

3.1. Get acquainted with the draft decisions of the management of the enterprise relating to its activities.

3.2. Within its competence, report to the immediate superiors about all the shortcomings identified in the course of activities and make proposals for their elimination

3.3. Give orders and instructions and take appropriate actions to eliminate the causes that created the conflict situation.

3.4. Make proposals to the management of the enterprise (institution, organization) to improve the work related to his job duties and provided for in this job description.

3.5. Receive from structural divisions and specialists information and documents necessary for the performance of his duties

3.6. Involve specialists from all structural divisions of the enterprise in solving the tasks assigned to it (if this is provided for by the provisions on structural divisions if not - with the permission of the head of the enterprise).

3.7. Require the management of the enterprise to assist in the performance of their duties and rights.

4. RESPONSIBILITY.

The administrator is responsible for:

4.1. For improper performance or non-performance of their official duties provided for by this job description.

4.2. For offenses committed in the course of carrying out their activities - within the limits determined by the administrative, criminal and civil legislation of the Russian Federation.

4.3. For causing material damage - within the limits determined by the labor and civil legislation of the Russian Federation.

4.4. Inaccurate information about the status of the received tasks and instructions, violation of the deadlines for their execution.

4.5. Failure to comply with orders, instructions of the director of the enterprise.

4.6. Violation of the internal labor regulations, fire safety and safety regulations established at the enterprise.

AGREED:

An office manager is an employee who manages an office. Usually, this employee they are introduced into the staff of the central (head) office of the enterprise or the office in which the directorate of the enterprise is directly located.

The main task of the office manager is effective management office: its logistics, office work, and most importantly - the office staff (secretaries, referents, translators, dispatchers on the phone, etc.). Often on office managers small companies Responsibilities are assigned to conduct personnel records-production (registration and accounting of office workers), registration of primary accounting documents, negotiating with office visitors. On a number trade enterprises practiced work with clients (service) and coordination of sales. Among the duties of an office manager may be work with public utilities, with representatives of organizations servicing office equipment.

The main and significant difference between an office manager and an office administrator lies in the governing powers - the administrator, as a rule, does not manage office workers, but is just one of them and performs his work in cooperation with the office staff.

The office manager and office administrator must have the following personal qualities such as communication skills, energy, the ability to clearly and clearly express one’s thoughts, confidence, the ability to convince, the ability to self-organize (for an administrator) and the ability to manage a team (for a manager), knowledge of a foreign language, etc.

I. General provisions

1. The office administrator belongs to the category of professionals.

2. A person with a professional education (higher; secondary) is appointed to the office administrator position. Business experience and administrative work at least (1 year; 2 years; 3 years; etc.)

3. The office administrator must know:

3.1. Location of office space.

3.2. Principles of planning and design of office premises.

3.3. Rules and methods of organizing office work.

3.4. Scope of office workers.

3.5. Ethics of relationships in the working group.

3.6. Business standards.

3.7. Principles of organizing the supply of the office.

3.8. Legal requirements for business contracts and the procedure for their conclusion.

3.9. Office equipment.

3.10. Rules for the use of office equipment.

3.11. Principles of relations with the administration (commandant's office) of the building in which the office premises are located.

3.12. Fundamentals of aesthetics, ethics and social psychology.

3.13. Internal labor regulations.

3.14. Fundamentals of labor legislation.

3.15. Rules and norms of labor protection, safety measures, industrial sanitation and fire protection.

4. Appointment to the post of administrator of the office and dismissal from office is carried out by order of the head of the organization.

5. The office administrator reports directly to _________________________________.

6. During the absence of the office administrator (business trip, vacation, illness, etc.), his duties are performed by a person appointed in the prescribed manner. This person acquires the appropriate rights and is responsible for the proper performance of the duties assigned to him.

II. Job Responsibilities

Office administrator:

1. Ensures the preparation of the office for the working day (deactivating the security alarm system, connecting office equipment and preparing it for operation, providing the office with stationery and consumables).

2. Makes estimates for the logistics of the office.

3. Decorates Required documents for the conclusion of contracts for: the supply of stationery, Supplies and other inventory items necessary for the operation of the office; Maintenance and repair of office equipment; other services.

4. Controls the design of the premises, monitors the preparation and release of advertising and other information materials in the office, intended for distribution to visitors.

5. Ensures cleanliness and order in the office premises.

6. Monitors the correct operation of office equipment and rational use stationery and consumables in the office.

7. Establishes contacts with operational services, utility organizations for resource provision of office premises, carrying out repair and other works.

8. Ensures the proper maintenance and operation of the office premises in accordance with the rules and regulations of industrial sanitation and fire protection.

9. Organizes the order of air and railway tickets for the office staff, dispatching vehicles.

10. Organizes office work, receiving incoming calls and managing outgoing calls.

11. Organizes effective and cultural service for visitors, ensures the creation of comfortable conditions for them, advises them on administrative issues, provides information and other materials (business cards, price lists, booklets, etc.).

12. Prepares the material and technical base for complex negotiations with partners, clients, other categories of visitors.

13. Keeps records of visitors.

14. Takes measures to prevent and eliminate conflict situations.

15. Performs individual official assignments of his immediate supervisor.

16. Prepares the office for closing (turns off lights and office equipment, activates security alarm systems, etc.).

III. Rights

The office administrator has the right to:

1. Independently and under your own responsibility to dispose in cash allocated to provide the office with the necessary inventory items.

2. Submit proposals to the head of the enterprise to improve the work of the office and the enterprise as a whole.

3. Get acquainted with the documents that define his rights and obligations in his position, the criteria for assessing the quality of performance of official duties.

4. Sign and endorse documents within their competence.

5. Require the management of the enterprise to ensure the organizational and technical conditions and execution of the established documents necessary for the performance of official duties.

IV. A responsibility

The office administrator is responsible for:

1. For improper performance or non-performance of their official duties provided for by this job description - within the limits established by the current labor legislation of the Russian Federation.

2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.

3. For causing material damage to the enterprise - within the limits established by the current labor legislation of the Russian Federation.