home Travels Job description of a specialist in the organization and conduct of procurement. Purchasing Specialist: Responsibilities, Requirements, Training, Professional Standard Purchasing Specialist. II. Job Responsibilities of a Purchasing Manager

Job description of a specialist in the organization and conduct of procurement. Purchasing Specialist: Responsibilities, Requirements, Training, Professional Standard Purchasing Specialist. II. Job Responsibilities of a Purchasing Manager

The purchasing manager is important specialist, which carries out various actions to purchase goods from different suppliers, taking into account the need to obtain the required quality parameters and more favorable pricing policy parameters. This profession is considered relatively new, for this very reason, it is extremely difficult to find highly qualified and experienced specialists who would actually have the required level of knowledge and skills. Many companies are well aware that a competent procurement organization can significantly reduce the company's costs for the implementation of production processes. It is for this reason that there is a need for the adoption of such a specialist.

Modern leaders large companies they try to hire young specialists for this position, who can quickly master the information provided, and are able to quickly adapt to market changes. Accordingly, there are basic requirements - the presence of education in the field of management, management, marketing, advertising, the presence of sociability, mobility and sociability. In order to carry out a competent process of selecting candidates for a position, it is imperative to correctly analyze the issue of drawing up an instruction for the position format, in which data will need to be entered regarding the requirements of the qualification type.

At present, specialized educational institutions, which would allow to get education in the field of procurement - no, however, seminars and conferences on this issue are often held. Accordingly, the manager may indicate in the requirements that preference is given to specialists who have additional qualifications on the issue of supply, and can provide certificates, diplomas and certificates of courses completed. It is quite obvious that in such courses young professionals can receive up-to-date information on innovative methods of approaching the issue of supply.

Of course, experience in trade, as well as logistics, is of particular importance. After all, the supplier will be obliged to carry out various actions related to the choice of suppliers, as well as the choice of cooperation options that can provide his company with optimal conditions and affordable prices. The management should correctly evaluate all the functions of this specialist in order to further, based on clearly defined tasks, expand the responsibilities of the manager who will carry out the purchases.

In the instruction of the labor format, it is necessary to describe in sufficient detail all the nuances of the requirements that the management of the enterprise imposes on candidates for the position of manager, for the implementation of procurement. In this case, you should indicate the desired education, experience, skills and a number of professional knowledge that a specialist should have. Based on such a description, it is possible to carry out the process of competent selection of applicants for the position. No less important is the competent compilation of duties, which in the future form the requirements of the management and create a kind of specialist responsibility. For failure to fulfill these duties, the management has the right to dismiss.

It is also recommended to indicate the rights of a specialist in the instructions, in order to correct formation interaction with management. A manager may have full-fledged rights to independently select suppliers of materials or other products, sign contracts, make payments, etc. In other companies, this specialist carries out all the necessary negotiations, but contracts are signed exclusively by management. All the specified data, depending on the requirements of the enterprise, will certainly be reflected in the instruction of official significance.

What are the requirements for the position?

The list of requirements will directly depend on the company, as well as on the requirements formed within it. Accordingly, we can provide you with an exclusively template list, which in the future, when compiling instructions, can be upgraded to suit individual needs:

We will certainly draw your attention to the fact that if the manager interacts with various companies foreign format, then it would be necessary to introduce requirements for knowledge of in English, as well as the need to confirm all knowledge related to the work of the customs service.
It becomes obvious that a well-written instruction depends primarily on what executive duties will be assigned to a specialist. As a rule, the document is drawn up by the head of the enterprise himself or by his personnel officers. The most important thing is that a detailed description of all the nuances of the position allows you to exclude significant amount trouble in the future.

Functions of a Purchasing Specialist

Note that the functions of the manager who will be engaged in procurement differ significantly in different companies. It all depends on what kind of goods the company is engaged in, what purchases it makes, as well as on the ability to carry out the process of predicting the cost of the procurement procedure for raw materials in advance. At the same time, of no small importance is also the moment how quickly it will be possible to find suppliers of a particular product.

In fact, the description of the main functions can be short and concise, based on this list, duties will already be formed.

The main functions of a specialist include:

Implementation of the process of studying all suppliers of exactly those goods and raw materials that are used in the enterprise. In fact, this function is important, since on its basis an important moment in the selection of cooperation options is formed. The specialist must evaluate all the factors of interaction with a particular company, draw up a list, and subsequently carry out an analytical study procedure;
The specialist takes on the function of studying the structure of the enterprise and forms a list of purchases that are necessary for normal operation. Accordingly, in this case, powers should be formed that would determine the ability of a specialist to make a request for the provision of data that relate to the need for raw materials and materials in a particular unit;
If there are other employees subordinate to the specialist, then the function of the manager is formed. Accordingly, the specialist will be obliged to carry out the process of drawing up requirements for the position, select employees, conduct training, bonuses and motivation, maintain a normal atmosphere in the team;
The specialist deals with the issues of signing contractual relations for supplies, in this case, all contracts must be signed solely on the basis of preliminary study and analysis, and they must be in line with the previously established company policy;
The manager also negotiates with various companies in order to find options for cooperation that could become the basis of profitable supplies for his company. It is this function that is one of the main ones, since the ability to negotiate actually allows you to get prospects for finding profitable options for cooperation.

As you already understood, in certain companies the list of functions of a specialist can be completely different. We have provided a template for you. Based on the main criteria of the profession, it will be possible to carry out the process of developing the main responsibilities in the future. In the job format instructions, the requirements are described in a general provision, as for the functions, they can be described separately, or they can be included in the description of data on the duties of a specialist. The most important thing here is a detailed and at the same time clear, unambiguous description of all important nuances, which eliminates the possibility of misunderstanding between the management and the employee.

What are the obligations in the specialty - purchasing manager?

Specialists of this format have a very wide structure of duties. They are mandatory, and are described in great detail in the instructions for the official format. The following responsibilities are recommended:

At certain enterprises, the manager's duties also include maintaining various supporting documentation. It should certainly be said that if a company purchases raw materials and materials from a foreign company, then in this case the specialist is also obliged to carry out all actions aimed at the normal interaction of work with customs, and must also work with suppliers.

Purchasing manager template

As you understand, the content of the instructions depends primarily on the conditions of the company, as well as on the characteristics of its activities. At the same time, a standard document template is formed, after studying which you can quickly compose your document.

The structure of the document is as follows:

General position. It is in this section that the description of all requirements is carried out. As you already know, you can specify data on work experience, education, skills and abilities. Also in this section, the need to indicate subordination, change of position is formed. Often, managers insist that the section indicate those legislative acts that specialists should use in their work, and which they should know;
Commitments. As you understand, the list of these obligations largely depends on the individuality of the company, on the direction of its activities, etc. Above, we provided an approximate list that should be contained in this section. You can use the recommended list as a sample, after which, indicate all the individual obligations that the position is given in your particular enterprise;
Rights. This section is mandatory. It indicates that the employee has the right to request funds and materials from the management to fulfill his professional obligations. There is also an indication of what powers the specialist has. For example, you can indicate the ability to independently make a decision on the choice of suppliers. If such actions are carried out exclusively by the head, then do not indicate in the authority the signing of documents and the choice of options for cooperation;
A responsibility. Each specialist, when signing an employment contract, assumes a certain number of obligations. In fact, the list of such obligations is formed taking into account all the features of the enterprise. Be sure to indicate that the specialist carries liability for your actions. And in case his actions brought significant material damage may be subject to appropriate penalties. Among other things, it must be said about the existence of responsibility for violating the established norms of state laws.

Using the provided sample document, you can quickly draw up your instructions, taking into account all the important points, details, requirements and obligations. The main thing is to try to avoid phrases that would have an ambiguous interpretation, as they may not play in your favor in the future.

Features of compiling documentation

The process of drafting a document is not difficult, since you can already use ready samples that just need to be improved. Above, we have presented a complete list of requirements, obligations and functions of a specialist. Accordingly, the employee who is responsible for compiling the instructions will simply need to carry out the process of properly updating the lists, taking into account the requirements formed at the enterprise.

Try to compose the document in such a way that all descriptions are detailed and understandable. Pay close attention to requirements. After all, if the list is compiled correctly, you will be able to refuse applicants legally if they do not meet the requirements. The list of obligations forms the setting of certain tasks for the specialist. And if these tasks are not completed, then an opportunity is formed to carry out the process of legal dismissal. A competent description of the powers will become the basis for normal interaction between the departments of the enterprise and its employees. Among other things, by giving certain powers to a specialist, the manager will eliminate the waste of time and effort.

There is also a definite need for a description of responsibility. After all, the employee must be fully aware that his negative actions can have serious consequences in the form of material or other liability. We also recommend watching a video that deals with interesting points about the position.

Job description procurement specialist - an internal document of the organization that defines the requirements for a candidate for such a position, the range of official rights and duties of an employee, the scope of his responsibility for poor-quality work. This article will discuss how to correctly compose a job description for a procurement specialist, what job responsibilities are attributed to the labor functions of this specialist, as well as the features and differences between the positions of procurement and supply managers.

What Purchasing Specialists and Purchasing Managers Do

The position of a purchasing specialist or supply manager is relatively young in the labor market. However, it is wrong to assume that such specialists were not previously required. Employees with similar labor functions existed in the states of various organizations and especially production, industrial enterprises and earlier. Only this position was called differently: logistics engineer.

So, what do these experts do? If we generalize their labor functions and do not delve into the nuances of job responsibilities related to the specifics of the work and production of a particular organization, then the main task of a procurement or supply manager can be defined as the uninterrupted supply of the enterprise with the necessary goods (raw materials).

At the same time, one common task providing an organization with inventory items includes many related responsibilities, from analytical work on the ratio of quality and price of individual commodity items from specific suppliers to supporting a transaction for the purchase of a particular product.

The difference in the title of the positions: a procurement specialist and a supply manager is very conditional. Some employers do not see the difference at all and list these positions side by side as equivalent or synonymous. Other employers believe that the title "purchasing specialist" is an echo of the Soviet past, and that the procurement specialist is a "market" term. But most often in business circulation the following gradation is adopted:

the purchasing specialist provides the organization with the most important product items for the enterprise (for example, components and ingredients for a food production enterprise);
the supply manager delivers other products necessary for the functioning of the organization (for example, detergents, stationery and supplies for office equipment, etc.).

Job description of a procurement specialist: purpose and structure

As already mentioned, the job description for a procurement specialist is the main document (together with an employment contract), which spells out official rights and employee responsibilities. This is a determining factor, since according to the current labor legislation, the employee is not obliged to perform any work without his consent, except for the one specified in his employment contract. And since the employment contract in this part, as a rule, has a reference to the job description, a well-designed instruction is the key to the effective work of the staff.

In its form and structure, the job description for a procurement specialist must comply with the form accepted by business customs for such documents. So, the job description is a written document containing the following sections:

Purchasing manager job description: features

In terms of form and structure, the job description of a procurement manager is identical to the job description of a procurement specialist. However, despite the fact that these two positions are very similar, there are differences that must be taken into account. This is especially true for large organizations, where the staffing table provides for the positions of both a procurement specialist and a supply manager.

Don't know your rights?

In this regard, when working on job descriptions, it is necessary to seriously approach the definition of criteria for the selection of candidates for the position, as well as the delimitation of the duties of one specialist (purchasing) from another (supply).

As already mentioned, it is generally accepted that the position of a purchasing specialist ranks higher in the rank of positions than the position of a procurement manager. Indirectly, this is also confirmed by the fact that in the job advertisements, the average salary of a purchasing specialist is higher than the salary of a procurement manager. Therefore, the requirements for a candidate for the position of a procurement specialist may be more stringent than for candidates for the position of a procurement manager.

As for job responsibilities, a clear delineation of them between two specialists will make it possible to establish not only efficient work, but also the optimal relationship between the two staff units.

Requirements for candidates for the position of procurement and supply managers

Based on the specifics of the professions, a number of special requirements are usually imposed on candidates for the positions of both a procurement specialist and a supply manager. They have to:

be able to negotiate and eventually reach the desired result for the organization;
make decisions and be responsible for their consequences;
have analytical skills;
be able to work with a large amount of information and documentation;
know the organization of work transport companies and customs;
be computer proficient confident user know the programs necessary for the work.

In addition, each employer can add their own requirements for candidates for a position, for example, knowledge of a foreign language if the company makes purchases abroad.

Differences in the requirements for candidates for the positions of a procurement specialist and a supply manager can be made according to the level of education of the candidate. So, people with secondary or secondary specialized education can be accepted for the position of a procurement manager, while those with a higher education (economic, financial, legal, etc.) are traditionally required for the position of a procurement specialist. In addition, differences may be in the work experience required to occupy a particular position.

Purchasing and Supply Chain Manager Job Responsibilities

Job Responsibilities workers involved in the logistics of the organization can vary greatly depending on the specifics of the enterprise.

Typically, the job responsibilities of purchasing and supply managers include:

Completion of the warehouse with certain groups of goods, control over the movement of goods and stock balances.
Timely fulfillment of requests for the provision of goods.
Search and selection of the optimal supplier of goods, taking into account the price, quality of goods, terms of delivery and payment, and other criteria.
Legal registration of relations with suppliers (conclusion of an agreement, reconciliation of mutual settlements, etc.).
Control over the payment of goods.
Control over the delivery time of goods.
Tracking the movement of cargo.
Checking the quality of the delivered goods.
Solution contentious issues with the supplier within its competence.

If we distinguish between the positions of a procurement specialist and a supply manager by groups of goods that employees provide to the enterprise, then their job descriptions should clearly define the areas of work for each so that no one works for another and does not take on someone else's work.

In addition to the above duties, the employer may provide other labor functions for his employee. For example, periodically submit reports or analytical references on the movement of goods or purchases, to carry out work schedule organizations, etc.

The procedure for familiarizing the employee with job responsibilities

Familiarization of employees with job responsibilities in particular and the job description as a whole should take place at the time of conclusion employment contract. Confirmation that the employee is familiar with his job description may be:

a mark on familiarization with the date and signature of the employee under the text of the general job description, which is familiar to all applicants for this position;
a mark of familiarization with the date and signature under the text of the job description, specially prepared for the employee, which will be attached to the employee's personal file;
date and signature, indicating that the employee has become acquainted with his job description, which are put in a special journal designed for these purposes.

Thus, the job description of a procurement specialist requires significant preparatory work, primarily in relation to determining the requirements for a candidate for a position and the job responsibilities of an employee, and also, if necessary, delimiting the job responsibilities of a procurement specialist from the job responsibilities of a procurement manager.

A person with a secondary vocational education, additional professional education under a professional development program and a professional retraining program in the field of procurement is accepted for the position of a procurement specialist.

Procurement specialist job description sample

1. General Provisions

1.1. A person with a secondary vocational education, additional professional education under a professional development program and a professional retraining program in the field of procurement is accepted for the position of a procurement specialist.

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1.4. The Procurement Specialist is guided by:

1) federal law dated 05.04.2013 N 44-FZ "On contract system in the field of procurement of goods, works, services to meet state and municipal needs", Federal Law of July 18, 2011 N 223-FZ "On the procurement of goods, works, services certain types legal entities", Federal Law of 02.12.1994 N 53-FZ "On Procurement and Supply of Agricultural Products, Raw Materials and Food for State Needs";

2) ……… (name of constituent document)

3) Regulations on ……… (name of the structural unit)

4) this job description;

5) ……… (names of local regulations governing

job functions by position)

1.5. The Procurement Specialist reports directly to ……… (title of the position of the head)

1.6. ……… (other general provisions)

2. Labor functions

2.1. Providing procurement for state, municipal and corporate needs:

1) preliminary collection of data on needs, prices for goods, works, services;

2) preparation of procurement documentation;

3) processing the results of the purchase and conclusion of the contract.

2.2. ……… (other functions)

3. Job responsibilities

3.1. The Purchasing Specialist has the following responsibilities:

3.1.1. As part of labor function specified in subparagraph 1 of paragraph 2.1 of this job description:

1) carries out processing and analysis of information on prices for goods, works, services;

2) prepares and sends invitations to determine suppliers (contractors, performers) in various ways;

3) processes, generates and stores data, information, documents, including those received from suppliers (contractors, performers).

3.1.2. As part of the labor function specified in subparagraph 2 of paragraph 2.1 of this job description:

1) forms:

Initial (maximum) purchase price;

Description of the procurement object;

Requirements for the procurement participant;

The procedure for evaluating participants;

Draft contract;

2) draws up procurement documentation;

3) carries out the preparation and public placement of a notice of procurement, procurement documentation, draft contracts;

4) checks the necessary documentation for the procurement procedure;

5) provides organizational and technical support for the activities of procurement commissions;

6) monitors suppliers (contractors, performers) and customers in the field of procurement.

3.1.3. As part of the labor function specified in subparagraph 3 of paragraph 2.1 of this job description:

1) collects and analyzes received applications;

2) provides organizational and technical support for the activities of procurement commissions;

3) performs the processing of applications, verification of bank guarantees, evaluation of results and sums up the results of the procurement procedure;

4) prepares the minutes of the meetings of the procurement commissions on the basis of decisions made by the members of the procurement commission;

5) carries out public placement of the obtained results;

7) checks the necessary documentation for the conclusion of contracts;

8) conducts procedures for signing a contract with suppliers (contractors, performers);

9) carries out public placement of reports, information on non-fulfillment of the contract, on sanctions, on changes or termination of the contract, with the exception of information constituting a state secret;

10) prepares a document on acceptance of the results of a separate stage of contract execution;

11) organizes:

Payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution;

Implementation of payment of monetary amounts under a bank guarantee in the stipulated cases;

Return of funds deposited as security for the execution of orders or security for the performance of contracts.

3.1.4. As part of the performance of his labor functions, he performs the instructions of his immediate supervisor.

3.1.5. ……… (other duties)

3.2. In the performance of his duties, the procurement specialist must comply with the following ethical standards:

1) respect the confidentiality of information;

2) observe the ethics of business communication;

3) take an active position in the fight against professional dishonesty;

4) not to disclose the materials of working studies;

5) not create conflict situations in the workplace;

6) not to take actions that discredit the profession and reputation of colleagues;

7) to prevent slander and dissemination of information discrediting other organizations and colleagues.

3.3. ……… (other job descriptions)

4. Rights

The Purchasing Specialist has the right to:

4.1. Participate in the discussion of draft decisions of the organization's management, in meetings on their preparation and implementation.

4.2. Ask the immediate supervisor for clarifications and clarifications on these instructions, issued assignments.

4.3. Request, on behalf of the immediate supervisor, and receive from other employees of the organization the necessary information, documents necessary for the execution of the assignment.

4.4. Get acquainted with the draft decisions of the management regarding the function performed by him, with documents defining his rights and obligations in his position, criteria for assessing the quality of the performance of his labor functions.

4.5. Submit proposals on the organization of labor within the framework of their labor functions for consideration by their immediate supervisor.

4.6. Participate in the discussion of issues related to the performance of official duties.

4.7. ……… (other rights)

5. Responsibility

5.1. The Purchasing Specialist is responsible for:

Per improper performance or failure to fulfill their official duties provided for by this job description - in the manner prescribed by the current labor legislation of the Russian Federation, legislation in the field of procurement;

For offenses and crimes committed in the course of their labor activity, - in the manner prescribed by the current administrative and criminal legislation of the Russian Federation;

For causing damage to the organization - in the manner prescribed by the current labor legislation of the Russian Federation.

5.2. ……… (other liability provisions)

6. Final provisions

6.1. This job description was developed on the basis of the Professional Standard "Specialist in the field of procurement", approved by the Order of the Ministry of Labor and social protection of the Russian Federation dated 10.09.2015 N 625n, taking into account ……… (details of the organization’s local regulations)

6.2. Familiarization of the employee with this job description is carried out upon employment (before signing the employment contract).

The fact that the employee is familiarized with this job description is confirmed by ……… (signature on the familiarization sheet, which is an integral part of this instruction (in the journal of familiarization with job descriptions); in a copy of the job description kept by the employer; otherwise)

6.3. ……… (other final provisions).

Job descriptions taking into account professional standards 2016-2017

Procurement specialist job description sample

A sample job description is drawn up taking into account the professional standard Procurement Specialist

1. General Provisions

1.2. The Purchasing Specialist should know:

1) the requirements of the legislation of the Russian Federation and regulatory legal acts regulating activities in the field of procurement;

2) the basics of civil, budgetary, land, labor and administrative legislation in terms of application to procurement;

3) fundamentals of antimonopoly legislation;

4) the basics of accounting in terms of application to procurement;

5) features of pricing in the market (by directions);

6) methods for determining and justifying the initial maximum contract prices;

7) features of the preparation of procurement documentation;

8) the basics of informatics in terms of application to procurement;

9) ethics of business communication and rules of negotiation;

10) labor discipline;

11) Internal labor regulations;

12) labor protection requirements and fire safety rules;

13) ……… (other documents, materials, etc.)

1.3. The Purchasing Specialist must be able to:

1) use computing and other auxiliary equipment, means of communication and communications;

2) create and maintain an information database;

3) produce documents, form, archive, send documents and information;

4) summarize the information received, prices for goods, works, services, process it statistically and formulate analytical conclusions;

5) justify the initial (maximum) purchase price;

6) describe the object of procurement;

7) develop procurement documentation;

8) analyze received applications;

9) evaluate the results and sum up the results of the procurement procedure;

10) form and coordinate the minutes of meetings of the procurement commissions based on the decisions taken by the members of the procurement commission;

11) work in a unified information system;

12) check the necessary documentation for the conclusion of contracts;

13) carry out the procedure for signing a contract with suppliers (contractors, performers);

14) interact with the procurement commissions and provide technical support for the activities of the procurement commissions;

15) draw up and draw up a report containing information on the performance of the contract, on compliance with the intermediate and final deadlines for the performance of the contract, on improper performance of the contract (indicating committed violations) or on non-performance of the contract and on the sanctions that have been applied in connection with the violation of the terms of the contract or its non-performance, change or termination of the contract in the course of its execution, change of the contract or termination of the contract;

16) organize payment/refunds;

17) organize the payment of sums of money under a bank guarantee in the stipulated cases;

18) ……… (other skills and abilities)

1.4. The Procurement Specialist is guided by:

1) Federal Law of 05.04.2013 N 44-FZ "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs", Federal Law of 18.07.2011 N 223-FZ "On the procurement of goods, works, services Certain Types of Legal Entities", Federal Law No. 53-FZ of 02.12.1994 "On Procurement and Supply of Agricultural Products, Raw Materials and Food for State Needs";

2) ……… (name of constituent document)

3) Regulations on ……… (name of the structural unit)

4) this job description;

5) ……… (names of local regulations governing

job functions by position)

1.5. The Procurement Specialist reports directly to ……… (title of the position of the head)

1.6. ……… (other general provisions)

2. Labor functions

2.1. Providing procurement for state, municipal and corporate needs:

1) preliminary collection of data on needs, prices for goods, works, services;

2) preparation of procurement documentation;

3) processing the results of the purchase and conclusion of the contract.

2.2. ……… (other functions)

3. Job responsibilities

3.1. The Purchasing Specialist has the following responsibilities:

3.1.1. As part of the labor function specified in subparagraph 1 of paragraph 2.1 of this job description:

1) carries out processing and analysis of information on prices for goods, works, services;

2) prepares and sends invitations to determine suppliers (contractors, performers) in various ways;

3) processes, generates and stores data, information, documents, including those received from suppliers (contractors, performers).

3.1.2. As part of the labor function specified in subparagraph 2 of paragraph 2.1 of this job description:

1) forms:

Initial (maximum) purchase price;

Description of the procurement object;

Requirements for the procurement participant;

The procedure for evaluating participants;

Draft contract;

2) draws up procurement documentation;

3) carries out the preparation and public placement of a notice of procurement, procurement documentation, draft contracts;

4) checks the necessary documentation for the procurement procedure;

5) provides organizational and technical support for the activities of procurement commissions;

6) monitors suppliers (contractors, performers) and customers in the field of procurement.

3.1.3. As part of the labor function specified in subparagraph 3 of paragraph 2.1 of this job description:

1) collects and analyzes received applications;

2) provides organizational and technical support for the activities of procurement commissions;

3) performs the processing of applications, verification of bank guarantees, evaluation of results and sums up the results of the procurement procedure;

4) prepares the minutes of the meetings of the procurement commissions on the basis of decisions made by the members of the procurement commission;

5) carries out public placement of the obtained results;

7) checks the necessary documentation for the conclusion of contracts;

8) conducts procedures for signing a contract with suppliers (contractors, performers);

10) prepares a document on acceptance of the results of a separate stage of contract execution;

11) organizes:

Payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution;

Implementation of payment of monetary amounts under a bank guarantee in the stipulated cases;

Return of funds deposited as security for the execution of orders or security for the performance of contracts.

3.1.4. As part of the performance of his labor functions, he performs the instructions of his immediate supervisor.

3.1.5. ……… (other duties)

3.2. In the performance of his duties, the procurement specialist must comply with the following ethical standards:

1) respect the confidentiality of information;

2) observe the ethics of business communication;

3) take an active position in the fight against professional dishonesty;

4) not to disclose the materials of working studies;

5) not create conflict situations in the workplace;

6) not to take actions that discredit the profession and reputation of colleagues;

7) to prevent slander and dissemination of information discrediting other organizations and colleagues.

3.3. ……… (other job descriptions)

4. Rights

The Purchasing Specialist has the right to:

4.1. Participate in the discussion of draft decisions of the organization's management, in meetings on their preparation and implementation.

4.2. Ask the immediate supervisor for clarifications and clarifications on these instructions, issued assignments.

4.3. Request, on behalf of the immediate supervisor, and receive from other employees of the organization the necessary information, documents necessary for the execution of the assignment.

4.5. Submit proposals on the organization of labor within the framework of their labor functions for consideration by their immediate supervisor.

4.6. Participate in the discussion of issues related to the performance of official duties.

4.7. ……… (other rights)

5. Responsibility

5.1. The Purchasing Specialist is responsible for:

For improper performance or non-performance of their official duties provided for by this job description - in the manner established by the current labor legislation of the Russian Federation, legislation in the field of procurement;

For offenses and crimes committed in the course of their employment - in the manner prescribed by the current administrative and criminal legislation of the Russian Federation;

For causing damage to the organization - in the manner prescribed by the current labor legislation of the Russian Federation.

5.2. ……… (other liability provisions)

6. Final provisions

6.1. This job description was developed on the basis of the Professional Standard "Specialist in the field of procurement", approved by Order of the Ministry of Labor and Social Protection of the Russian Federation dated September 10, 2015 N 625n, taking into account ... ... ... (details of the organization's local regulations)

6.2. Familiarization of the employee with this job description is carried out upon employment (before signing the employment contract).

6.3. ……… (other final provisions).

Despite the uncertain legal status, a Purchasing Manager job description is a must for every company that has such a position. We will tell you how to make the document convenient for the employer.

From the article you will learn:

Procurement manager, or purchasing manager - a position present in staffing any trade or manufacturing enterprise. This is a relatively young but rapidly growing profession. The most successful with the duties of a supplier are communicative specialists with an analytical mindset and certain experience in logistics or trade.

Key Responsibilities of a Purchasing Manager

Don't miss: the main article of the month from leading specialists of the Ministry of Labor and Rostrud

A complete reference book of job descriptions for all sectors of activity.

If we are talking about a company focused on the international market, the job descriptions of the purchasing manager may include additional responsibilities. For example, work with customs and registration of accompanying documentation. In practice, it is difficult to meet companies in which suppliers perform exactly the same functions. So detailed instructions, which describes all types of work assigned to the employee, is beneficial to both the employer and applicants applying for the position. Read about the rules for a competent search for new employees in the article “How to write ". Article "How to analyze » will help weed out unsuitable applicants at the first stage of selection.

Important: the procedure for compiling DI is not regulated by labor legislation, but according to Rostrud, it is necessary to draw up instructions for all positions in the staff list, including vacant ones (see letter from Rostrud No. 4412-6 dated 10/31/2007).

What is a Purchasing Manager Job Description?

Do not take the job description as an empty formality. Useful in all respects, the document establishes qualification requirements to the employee and the limits of his responsibility. Read more about the appointment of financially responsible persons in the article "How to conclude ". Disciplinary liability is covered in the article “How to apply ". You will learn what types of penalties are allowed by law, how to investigate disciplinary violations, and how a withdrawn penalty differs from a canceled one.

In a large trading company Purchasing can be handled by a whole department, where all employees are assigned different tasks. Job description for a senior purchasing manager is certainly different from the manual developed for ordinary employees. Specialized suppliers must have additional competencies - for example, understand the technology for the production of specific goods or work with regulatory documents. And on small business the position of a purchasing manager often combines functionality in several areas. Such employers need a versatile specialist who performs many diverse tasks (from analyzing prices on the market to assessing the quality of purchased raw materials) and who is directly involved in the acceptance of products.

A well-designed DI solves four pressing issues at once:

determines the professional image of the employee and acquaints the applicant with the features of the vacancy;
excludes duplication of functions among the employees of the department and builds a relationship of subordination;
allows you to objectively justify disciplinary sanctions;
used to evaluate an employee for compliance with the position of manager.

Therefore, lawyers advise making the instruction impersonal, linking it to the position as a whole, and not to the employee occupying it, and draw it up as a separate normative document. Then changes can be made in one order, familiarizing the employee with it against signature:

This scheme is applicable only on the condition that all the additions made fit into the logic of the labor function and do not change it in any way. To approve new instruction, you can put the stamp “I approve” on it or issue a separate order.

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CIs are compiled in three copies: for the employee, the employer and the head of the unit. The employee must sign his copy. Only an employee who is not familiar with it can be accused of non-compliance with the job description. There is no signature on the document - it means that the claims from the employer are groundless.

Job description of a specialist in the organization and conduct of procurement. Purchasing Specialist: Responsibilities, Requirements, Training, Professional Standard Purchasing Specialist. II. Job Responsibilities of a Purchasing Manager

What are the requirements for the position?

Functions of a Purchasing Specialist

What are the obligations in the specialty - purchasing manager?

Purchasing manager template

Features of compiling documentation

What Purchasing Specialists and Purchasing Managers Do

Job description of a procurement specialist: purpose and structure

Purchasing manager job description: features

Requirements for candidates for the position of procurement and supply managers

Purchasing and Supply Chain Manager Job Responsibilities

The procedure for familiarizing the employee with job responsibilities

Procurement specialist job description sample

From the article you will learn:

Read more about the job description in the articles:

Key Responsibilities of a Purchasing Manager

What is a Purchasing Manager Job Description?

A well-designed DI solves four pressing issues at once: