Timing of the working time of the cleaning lady of the office space sample. Sample of filling in the timing of working hours. Rules and requirements

Timing of working hours - a sample filling may be required if the company wants to increase the efficiency of production and personnel management. In addition, timing is a source that allows you to capture the widest range of information. What can they be? Where can I find a sample work time sheet?

Why do you need time tracking?

Timing of working time is understood as a process during which an employee, independently or with the assistance of colleagues with the necessary competencies, monitors his own actions while at work for their content and duration. Timing, thus, captures what exactly the employee is doing in work time, as well as how long each of his classes lasts.

Why is this needed?

First of all, the employer is interested in timing the working time of employees - in order to assess and improve the efficiency of personnel work. In addition, timing can also be used to:

• assessment of equipment loading;
• evaluating the effectiveness of the implementation of management decisions in the aspect of individual business processes (and the subsequent determination of the mechanisms for their necessary adjustment).

Through this procedure, the employer can identify:

• the percentage of employees performing useful actions during working hours;
• the duration of downtime or activities that are not related to labor function;
• how the first 2 indicators change in dynamics - when comparing several consecutive timings.

Timing is, in fact, an inventory of working time: the identification of its quantitative indicators in relation to local business processes (production, management).

The employee himself may also be interested in timing his working time in order to increase work productivity, which will result in a more intensive implementation of plans, if any, and ultimately, a higher salary.

The initiators of the timing of working time at the enterprise can be different subjects: business owners who are interested in increasing labor productivity; top managers of the company, who are also interested in achieving high performance indicators; department heads; ordinary employees.

There are 3 main operations within the timekeeping of working hours:

• preparation of timing forms - for specific position or labor function;
• data collection (filling in the relevant forms) in relation to the time the employee was at work;
• analysis and interpretation of timing data.

Let us consider the features of each of these operations in more detail.

How to prepare forms for timekeeping of working hours?

When preparing timekeeping forms, it is important, first of all, to determine:

• what actions or activities of the employee during the period of being at work will be recorded;
• in what units of measurement the duration of the corresponding actions or classes will be reflected.

So, timing objects can be:

• actions in the main computer program, through which the employee performs his labor function, for example, "1C", if he is an accountant, or Photoshop, if he is a designer;
• making phone calls by an employee;
• writing emails by an employee;
• employee participation in meetings, planning meetings;
• breaks at work - for tea, for lunch;
• other activities within the office that are not related to the work function, but are an integral part of the work process, such as changing clothes, loading a PC, waiting for updates to its databases and software components.

Timing can be carried out in relation to a specific technological process - for example, to the stages of the release of goods produced on the factory line of an enterprise. In this case, timing objects can be:

• loading materials onto the conveyor;
• assembly of the product on the conveyor;
• checking the quality of the assembled product;
• descent of the finished and tested product from the conveyor.

Or the same processes, but performed by specific employees (responsible for loading, assembling, etc.).

Regarding the units of measurement for the duration of actions or activities of an employee - these can be expressed in seconds, minutes, hours, sometimes days. Their choice depends, first of all, on what goals the company or its division responsible for conducting timing sets - to improve the performance of an employee during a work shift (or part of it - for example, before lunch), a week or a month.

How is timing data collected?

This problem can be solved by:

• entering data into timing forms manually;
• automated data entry in the appropriate forms.

In the first case, the main actions may be ordered to be performed by the employee himself or by a responsible person who will observe the work of the employee. The second option for collecting timekeeping data involves the use of various computer algorithms.

The choice of the first or second data collection option depends on the specifics of the specific labor function of the employee, as well as on the technical feasibility and efficiency of recording one or another type of data for timing in the first or second way.

For example, if we are talking about fixing data on the use of programs profiled for the labor function of a person, then the best way to solve this problem is automation, which involves the involvement of other programs that can track the intensity with which an employee accesses his software.

If we are talking about the timing of the stages of the assembly line of products, then it may be more preferable (due to less complex technical feasibility) to use the method of entering data into the timing form manually.

As soon as the timing data is collected, an employee or his colleague with the necessary competencies has another task - to correctly interpret the statistics obtained.

How is timing interpreted?

Timing data can be interpreted by:

• visualization of employee actions statistics;
• factorial, comparative analysis of relevant statistics;
• identifying dependencies between indicators that reflect the dynamics of actions performed by an employee and indicators of economic importance (for example, the number of goods produced for a specified period of time).

Often, all of these ways of interpreting timing data are performed by an employee or a competent colleague at the same time.

Based on the data obtained during the timing, as well as their analysis, the enterprise can make certain personnel decisions, publish guidelines to improve the quality of performance of labor functions by employees, to form analytical reports for investors - the options for the possible application of the timing results can be very different.

How might an example of working time timing look like in practice?

Our experts have prepared samples of working time for you:

• including measurements of the events of the employee's working day;
• reflecting the structure of the production operations of the enterprise.

Both timekeeping examples are contained in the file, which is available for download below.

Results

Timing of working time is a procedure that is carried out in order to analyze and improve the efficiency of the company. In order to conduct it, you need to define the timing objects, as well as the units of measurement.

You can get acquainted with other nuances of employee time tracking, as well as common types of documents used in this accounting, in the articles:

A variety of time management concepts boil down to dividing working time into work and downtime, so these sections are always marked in the sample filling when considering timekeeping. How to maintain a document, as well as a ready-made design example - all this is described in detail in the article.

The word itself literally means "measurement of time". Literally, it should be understood that this is both the process of tracking employee activities, planning working hours, and the corresponding document where this information is recorded (a sample filling is given in the corresponding section).

The main tasks of studying the organization of working time in the company are as follows:

1. Analysis of employee productivity: maximum load hours, total downtime, labor productivity in terms of working time, etc.
2. Evaluation of equipment load, downtime.
3. Development of recommendations for saving resources (electricity, etc.).
4. General assessment of labor efficiency in terms of time resource, as well as assessment for individual employees (if necessary).

Thus, this is a procedure for inventorying working hours, and a sample of filling out the corresponding document should take into account the characteristics of a particular company.

Organization of time tracking: step by step instructions

To organize a high-quality time recording, several features should be taken into account:

1. Criteria for measuring efficiency, labor productivity.
2. Analysis of the features of the distribution of time in the work of specific employees and departments as a whole (taking into account their specifics).
3. Organization of the collection of statistical data for each employee or department (if we are talking about large enterprises).
4. Preparation of uniform reporting forms, as well as the development of a single form for filling.

Thus, we are talking about the fact that the enterprise must ensure the collection of high-quality information about who and how spends their time at work, as well as create specific forms for collecting data and compiling final reports.

Accordingly, in general case this work consists of the following steps:

1. Development of criteria for evaluating the effectiveness of the spent working time.
2. Collection of statistical data for each department and specific employees.
3. Analysis of these data, filling in pre-prepared reporting documents.
4. Drawing up recommendations for improving the organization of working time.

NOTE. The legislation does not oblige the enterprise to use specific sample documents, therefore, management has the right to suggest using its own reporting forms.

Timing: sample filling

As a rule, it contains the following data:

1. Date of measurement.
2. Object of measurement - i.e. a description of the specific action of the employee, which he usually performs as part of the performance of his duties. This can be, for example, talking on the phone, compiling commercial offers, work with documents. Also, all breaks that the employee actually used are subject to mandatory accounting.
3. The main attention is paid to the duration of a particular stage - usually indicate the number of hours and minutes, less often - with an accuracy of a second. Such accuracy may be needed, for example, by employees of banking organizations or sensitive enterprises, where the work schedule provides for the exact implementation of rules up to seconds.
4. Indication of the share that each stage of the working time (as a percentage).

Specific examples of filling, which can be guided as a sample, are presented below:

This example shows that all activities at work are classified not in connection with professional duties but based on actual performance. For example, processing the transfer of an employee, preparatory work, copying documents, etc.

Features of time measurement

Before starting research, determine:

1. How exactly the work will be carried out - continuous monitoring of the department, employee (for several days, weeks, months).
2. Measurement of selective (individual) moments - for example, only the stage of repair work, only the stage of telephone conversations, distribution of commercial offers, etc.
3. Loop timing – i.e. the study of only cyclically recurring activities (preparation of reports, negotiations, etc.).

It is equally important to decide on the method of measurement:

1. The traditional method involves the organization of research using ordinary observation, i.e. the employee periodically observes others, makes notes.
2. Most often, filling out the form is based on video surveillance. This method allows you to get more objective information. Employees are less distracted by the fact that they are under video surveillance. If you control their actions "manually", this can lead to a distortion of the final results.

At the stage of the actual measurement, it is necessary to immediately classify all the actions of employees into several categories:

1. Processes that occur without cyclical repetition. These are ordinary actions that are performed one-time for a separate period. For example, an employee can copy documents once (if necessary), fill out separate papers, conduct telephone conversations with those partners with whom he usually does not communicate, etc.
2. Processes with cyclic frequency will occupy the main budget of working time. That's what it is functional responsibilities associated with the routine performance of repetitive actions. For example, repair work, employee training, telephone conversations, copying and filling out documents, working with clients, buyers, etc.
3. Rotating order - here we are talking about workers with "complex" responsibilities that include several cycles at once. These cycles can be combined and intersected. For example, a sales manager is forced to simultaneously conduct telephone conversations and immediately record the results of negotiations (including intermediate ones) by any available means.

A video commentary on this topic can be seen here.

Properly keep and secure the working hour to help keep the working hour. An example of writing these records can be read at the tannery, or undertaking, where it is necessary to normalize the working day. Freeze for an hour for additional timekeeping - it’s a way to spend an hour on zdijsnennya like-nebud diy. When tsimu vimіri imply a description of the technological process, the minds of the worker, the methods of virobnitstva.

Freeze up to help fix the working hour

Timing as a way to achieve the working hour to lie down in the minds of your mind and purpose, with which you can work. For example, in addition to timekeeping, for the help of which they will pay for the wages and the price of services, they will work quietly, which it is necessary to take care of when folded timekeeping in order to increase the efficiency of personnel.

The correct time for spending an hour on the work day helps to put together the correct schedule for the appearance of the working hour, and also to bring to full attention the unoccupied tension as a living force, as well as a vicarious possession.

Who is to blame for the rationing and demise?

Call out to roble professional norms, as if they are being trained in undertakings. Good advice and additional information from the standard worker as an indispensable guide, which helps to control the working hours of the staff, as well as correctly distribute the priority.

What better to start?

The first thing to consider is timing. For example, you will need wine in order to put together a schedule for the appearance of the working hour of any worker, the payment of labor for which you do not lie in the future, but simply for the one-year tariff rate.

Remember that such personnel do not work more efficiently. There is no incentive to work more efficiently, so that it is not possible to directly deposit the salary salary. Because of the vibrated timekeeping, the productivity of the work of such workers will lie.

If you talk about great undertakings, then for the working staff there will be a work order, demonstrating a job, as the viscount spivrobitnik is to blame. Vivchit yoga respectfully, marvel at the robot, how they will be zdiisnyuvatisya. Since you have no idea about whether it looks like a robot, you need to know the technological map of such a working process. Basically, on skin administration, either technical management, or virobnichiy vіddіl, what kind of cym is involved. You can contact them with a request for a technological map, as well as consult on robots, as they will be consulted.

After that, as appointed with the change of work and the order of their initiation, it is necessary to write down a description of the working processes, as they will freeze. Add up those criteria, on which it is necessary to focus on freezing: set a point on the cob of the process and a point on which process to end, the working hour, the cyclical nature of the work, and also other nuances.

After collecting all the necessary theoretical information, proceed to the end of freezing. You need to have the timekeeping forms prepared ahead of time, or you can keep records in black (so it’s easier to make comments before recording).

Sposterigati is guilty of the normative commission

It will take more than one person to fix a working hour - applying such a fixation will not be more effective, as a spivrobitnik, being without additional control, can delay the working process. It is recommended to freeze the hour for the participation of representatives of the technical management Songidovnіst Vicannya Robіt. And I was recommended to see the idea of ​​Kerіvnittva Tієї services, Spe_v_niktnik Yakii Deputy Wickistannya River Hour. Move, Kolya Vіn to beat Komіsiyu, Vіdraza cessing Nabagato productive, і, I have a Nabagati Speed ​​Speed ​​Speed.

When zdіysnennі vimіrіv need to be respected. Є robots, yakі zdіysnyuyutsya on cycle. And є th tі, yakі zdіysnyuyutsya only once. In robots that work according to a cycle (for example, drawing pipes), not all robots can be lined with such a cycle. Preparing the work area, setting up the layout and other possessions, installing rіztsіv - all the work will be necessary after vimіrіv rіvnomіrno razdіliti on the skin detail, yak bula viroblena.

Workflow Cycles

We will then need to correctly fill in the form with visas. In order to keep it simple, you can write down the statements below, just filling in the timing of the working hour. Fold yoga awkwardly, so as to understand the basic principles of freezing. During this process, buti divisions for the period of the working hour are to blame: promptly, for the maintenance of the manufacturing process, the preparation and final stage, and also the varto vrakhovuvaty hour for repairs and water consumption.

The operational hour of work is a gap in the hour, which the robots need to know for vikonannya set tasks. At this point, it is necessary to take care of the intervening hour, which was necessary for the workers, for example, without leaving the working place, without being woken up, and all the possessions were in one place and already in the working mode.

An hour for the maintenance of the manufacturing process is added up with time spent on additional work, as necessary, so that the manufacturing process does not stop. For example, replace the possession, as it was worn out, remember the drill bit, replace the machine oil too thin.

Preparatory-final stage includes preparatory operations, setting up accessories and other robots from preparing the work space. Correctly write down all the values ​​for you, in addition to the casts below, fill in the timing of the working hour.

Having done a detailed analysis of the records on the workflows, you will find the work, which is not included in the technological map of the working process. Likewise, it will not be possible to carry them until the re-examination of the vitrates.

Those who do not appear before the process of vikonannya work, it is necessary to turn them on. Basically, these are the moments, like: move on a mobile phone, see the summary work, see the terms of the care of the kerіvnitsva and other diї, do not appear "from the vikonannya freeze the work.

How to fill in the form correctly?

In order to grammatically represent the number, it is necessary to complete the timing of the working hour. The form and butt of the yogo backing should be placed lower.

Robot code	Naming a workflow	Name the ordinal number of the timekeeping					Average value
		12.01.15	13.01.15	13.01.15	13.01.15	14.01.15
		1	2	3	4	5
		Trivality, h
1	Take the task from the master	40	15	15	15	38	24,6
2	Bring a pipe from the warehouse	61	24	24	24	55	37,6
3	Prepare work space	65	21	21	21	74	40,4
4	Make the work of verstat work	41	17	17	17	60	30,4
5	Preparing to verstat before resurrection	20	9	9	9	25	14,4
6	Cut the pipe	25	15	17	21	17	19,0
7	Put the blanks on the plate	10	12	10	11	12	11,0
8	Clear the work area and tidy up the work space	35	10	10	10	27	18,4
9	Give the robot a master	40	17	17	17	30	24,2
Total	seconds	337,0	140,0	140,0	145,0	338,0	220,0

As a way to show a glimpse of the timing of the working hour, freezing the view of the work of cutting pipes. Three zamirs were crushed in one day. So, as the stench vibrated in the past, the worker did not spend an hour on the skin detail to finish the work of the maister, go to the warehouse for pipes, prepare the work area, etc. For that hour, staining on the first detail for such types of work, split into two wimir.

It is necessary to enter the average value in person-years

After that, as it freezes, the average value is displayed. Zgіdno z danimi, yakі pokazy vozdavlennya zrazok zapovnennya timekeeping of the working hour, the average triviality of such a work is more than 220 seconds. If you translate into godini, then viide 0.061 chol. / Godini.

When folded graphics labor day you can win the data. For example, if you want to 100% zavantazhit svіrobіtnik given robot, then you can pokahuvat, skolki vin is guilty of cutting pipes. To protect those that a working day is made up of eight years, then:

8: 0.061 = 131.15 pcs.

Come out, the practitioner is guilty of nearly 131 times to call the pipes.

Vary all factors while vikonannі work

So the views are straight-forward rozrahunok and pidkhid until the end of the working hour. Ale, planning a schedule for a spivrobitnik, it is necessary to insure other factors. A person simply physically cannot, like a robot, stand behind the 8:00 workbench for mining. Vіn bude vіdluchatsya z special needs, vіdpochivati, vіd chtomozhe podvoryuvatisya timing of the working hour. The butt of the offensive: with folding robots, it is necessary to carry out at least 5 quills after the skin year of the work.

So chimalu played the role of mastery of that chimal practitioner. It is necessary to calm down among dekilkoh robіtnikіv, to show the real average value. It is not possible to focus on the results of one "following" one. If you talk about plumbers, turners, repairmen, then in most cases you will beware of the onset of the law: the higher the new order, the better the robot will win. An important role is played by the guardian.

Іnshі timchasі spend

Buy different hours of work. For example, a slyusar can cut records, and come before a new one from other services and ask for some tools, or help vikonat as a terminology robot, as it is impossible to add.

Sound like this and use it to describe it well. It’s best to enter the cost coefficient and multiply it by the norm for an hour, while giving the opportunity to the sleepers to take a breath for an hour of work.

For example, at the enterprises, if they are engaged in the production of parts at the workshops, normalization workers allow 8-10% of the cost per hour and during the normalization of the working day and pay them at the schedule.

Also, before completing the bag timing, it is recommended to read all the wines at the already approved standard hour - sound there those nuances that are necessary to correct, and draw the specifics of the standardization of a specific work.

Share in social networks:

Respect, only TODAY!

Time tracking of employees is an excellent solution for situations where, despite the seemingly intensive work of the staff, the results do not meet expectations. In the face of such turmoil, it is necessary to identify where employees' time is being spent.

What is work time tracking?

Timekeeping - keeping a record of everything performed by a person throughout the working day.

The most accurate records are needed, with time keeping within one to two weeks. Then to come:

1. Analysis of the received data.
2. Search for cases that require a waste of time, but do not contribute to the achievement of the company's goals;
3. Determination of necessary changes.
4. Implementation of appropriate changes.

Timekeeping becomes an effective tool for understanding the reasons that hinder the achievement of results. Although there are goals for this, motivation and actions to achieve the necessary goals.

Why do you need timekeeping?

The main task (which arises for all managers) becomes:

• the amount of money spent on each customer;
• the necessary time spent by specific highly qualified specialists to work with each customer or project.

We take into account:

• if specialists have more than 1 project - 2-3;
• if specialists have a team periodically working on different projects;
• when working with different clients. Including customers can be internal or external.

The project manager must understand the cost data - what the funds are spent for, whether it is necessary to maintain any project, billing, etc.

• Labor productivity: how to achieve its increase

Timing with proper organization helps to increase the personal effectiveness of individual employees. They tend to work more mindfully, focusing their attention on the tasks at hand. They understand what the time is spent on. Surprisingly, individual employees receive security and confidence, which positively affects the results of their work.

Who needs time tracking?

Grigory Kneller, independent systems consultant.

Work time tracking is suitable for project managers working on several different projects. An up-to-date solution for outsourcers, freelancers, various agents working on an hourly basis, who determine their objective rates for the time spent.

Timekeeping becomes relevant for support and customer service. After all, they also need to control how much time was spent on a particular task. Timekeeping of working time becomes an actual solution for people who analyze their personal effectiveness. If you want to understand how much time it took for a certain life of a task, timing becomes a relevant solution.

As one manager said, "I already see idlers. I want to know where resources are spent." Timing is not used to identify idlers. But it becomes essential tool at least for effective project management.

Why keep timekeeping?

The conducted timekeeping of working hours allowed to achieve several important results:

identifying significant reserves of your personal time. A person can’t even imagine how much personal time can be freed up if timekeeping is done correctly. In particular, about 2.5 hours a day are spent "handling external interrupts", with a return to work;

a feeling of inefficiency of the processes taking place around. A “sense of timing” is formed, which quickly becomes a “sense of efficiency”.

As a result, an “efficiency zone” was formed in the company around the leader - a living space where the environment can feel comfortable only when one's own and others' time resources are effectively spent.

Practitioner tells Anton Khodarev, CFO Sapsan group of companies, Moscow I am not a supporter of the constant evaluation of the expediency of every minute spent. When I was just learning the basics of time management, records were kept for several minutes. This resulted mainly in the serious stress of realizing the inefficiency of spending one's time. The data obtained and the sensations during their analysis prompted the idea of ​​the need for strict control and planning literally every second. When reducing the budget for the time used, every day I became more and more disappointed with myself. There was no particular progress, there was a feeling that a lot of time was wasted. Such a discrepancy between the desired and the actual made us rethink the entire system of values, the attitude towards the overall process. Don't make time tracking an end in itself. It should be a tool similar to an audit. This tool in my practice is used to control the effectiveness of not more than every six months. Timekeeping is carried out for 14 days.

Vitaly Korolev, CEO Center corporate development Association of Independent Directors, Moscow.

He was engaged in timekeeping of working hours for several years. After the first results, there was no psychological shock. But at the same time there was a feeling of "here and now", with an understanding of the need for a constant report to oneself. I am sure that this option is very effective and useful. When my standard week became clear, time tracking stopped. But now I am engaged in the timing of working time spent on projects and on "elephant" tasks.

Sergey Kozlovsky, Director of ODO "Nilitis", Minsk

Personal timing of his time led about 10 years (started at the age of 25), he could schedule working time for the whole week with an accuracy of 5 minutes. Then this approach lost its relevance, because technology became an element of my lifestyle.

Preparing for timing

Timing of working time at the preparatory stage involves:

• selection of observed workers, taking into account the purposes of timing;
• a list of technological operations is compiled, the duration of which is to be measured;
• the required number of measurements is calculated;
• clean strips of the timing card are being prepared.

The observed workers should be selected among employees with average productivity. At high level physical labor is more suitable for performers with an average level of psychophysical data. It is better to refuse to study employees with high experience and newcomers.

If the purpose of timing is to establish the factors of non-fulfillment of labor standards, it is necessary to form 2 samples of performances for observation - which consistently do not fulfill or consistently exceed the specified standards. At the same time, experience and psychophysical data do not matter.

When timekeeping is intended to improve productivity, the best workers can be taken as the benchmark for observation.

Working hours template

On the first day, all the cases that the person under observation performs are entered on a special form.

Fixing required:

• Start time of the reporting case;
• End time of the case;
• Case names.

For example:

8:00 a.m. Arrive at work.
8.00-8.15 - a smoke break with colleagues
8.15-8.45 – checked mail
8.45-9.15 – discussed the project with colleagues
….
12.00-12.30 - lunch
12.30-12.55 – meeting
13.00-14.00 - calling customers

Disadvantages of classic timekeeping

Classic timekeeping is a rather time-consuming and lengthy process, with many hours of shorthand writing of the working day - using a stopwatch, pencil and notepad.

negative impact on the company. There are two ways to perform time tracking:

This task is entrusted to the employee himself. The disadvantage is that the employee will have to be regularly distracted from work to make notes, there is a possibility of inaccuracies, subjective factors affect;

Assignment of an individual employee for supervision. He will need a separate salary, the likelihood of an incorrect assessment of the work of an employee.

Computerization of labor. Is it difficult for observers to assess what an employee is doing now? Right now, when he is entering some numbers into the program interface?

Automated timing of employees' working time

If your company's employees mainly work at the computer, you can pay attention to big choice various special programs to control the work of subordinates.

Yaware.TimeTracker service. The maximum accuracy of records (up to one minute), what the employee does, recording the time of the change of activity, keeping timekeeping throughout the day, 7 days a week. Timekeeping works in the background, which allows the employee to concentrate on the main work.

Program "OfficeMETRIKA". Reduces the number of tardiness, without distractions for communication in in social networks and on forums, with the identification of unscrupulous employees, with improving the efficiency of the team.

Biometric system BioTime. Availability of a web module for an online checkpoint, work with Windows 10, the ability to replenish the number of reports, better speed and efficiency of biometric identification, optimization of access control and time tracking in organizations with a complex organizational and branched territorial structure.

workview program. With a convenient and understandable graphical interface. With the ability to receive all the necessary information on the work of each employee - a few clicks are enough. All the collected information is displayed in a form convenient for analysis, in an understandable graphical form.

Program "Time sheet". Includes the most simplified operations, with an intuitive and user-friendly interface, without the need for special training. Helps to reduce the time required to fill in the data in the report card. Experience confirms that a few minutes are enough to fill out the time sheet. The timesheet can be printed for any past period.

Work day photo

Many people consider the photo of a working day to be the same as timekeeping, but there are serious differences:

Timekeeping analyzes the time spent during a certain time period that you set yourself.

The photo of the working day is a more formalized and official event. Usually the employer takes the initiative.

When timing, you yourself determine how you will record data, behave, and independently determine the methods of analysis.

When photographing working time, pre-established forms/protocols/tables are required.

Workday photography is a standardized procedure, including the following steps:

- Training. With the study of the technical possibilities of the procedure, setting the deadlines, deciding which of the employees will be the object of the study, etc.

– Directly photographing the working day (the start date and duration of the study are set by order (a sample order is in the additional materials), notifying employees, with instructions that the procedure is labor process does not affect them, they can go about their work tasks at their usual pace. The ideal result of the procedure is objective data.

Analysis of timekeeping of working time

To process the timing data, the stability coefficients of the time series are analyzed, with the calculation of the time spent for each operation, summing up the results of the measurements taken. According to the analysis, the labor standard is set, with the development of proposals to increase the speed and productivity of operations, with an analysis of the compliance of the received and approved standards and the actual development.

What are the risks of monitoring employees:

- Bosses may seek to control everything. This entails the fear of employees of total control. The use of timing data not for project calculations, but for showdowns and punishment within the team;

- The system is unstable, given the lack of a production environment (working environment);

– Individual intolerance by the employee of timing;

– different speed training different employees, it is difficult to gather all employees at the same time;

– Different managers and employees have different expectations;

- The system, in the absence of constant training of new employees to work with it, will gradually “die out”.

reference

Grigory Kneller, independent systems consultant, Germany. 15+ years in the IT industry. Went through development, support and top management. Author of blogs: executives.ru, business-processes.com.

G.A. Arkhangelsk Time Management: From Personal Efficiency to Firm Development. Fundamental monograph; the first non-translated book on TM in Russia in the past 30 years. Business bestseller. Year of issue: 2004. Number of pages: 444.

Anton Khodarev, Financial Director of the Sapsan group of companies, Moscow. The Sapsan group of companies is engaged in the production and marketing of fish products. The Sapsan group of companies includes Management Company in Moscow, factories on Sakhalin and the Kuril Islands, as well as representative offices in Vladivostok, Khabarovsk, Rostov-on-Don, Nizhny Novgorod.

Vitaly Korolev, General Director of the Center for Corporate Development of the Association of Independent Directors, Moscow. The Association of Independent Directors (IDA) is a professional organization that unites Russian and international corporate directors and experts in the field of corporate governance. In 2003 IDA members became independent directors in such companies as Russian Railways OJSC, Norilsk Nickel, Wimm-Bill-Dann, Baltika OJSC, North-West Telecom, Centertelecom, Trade House GUM ”, Votkinskaya HPP, Kalugaenergo, Kurgan-Energo, Permenergo, Stavropol State District Power Plant, Apteka Holding and many others. others

Sergey Kozlovsky, Director of ODO "Nilitis", Minsk. The company was founded in 1998. Direction of activity - business consulting.

The balance of working time is understood as the distribution of working days and hours, fixed in a special table. Its compilation is necessary for planning labor activity, calculating the optimal number of staff and feasible workload. The balance of working time allows you to optimize the most productive use of the time fund. Otherwise, this procedure is called timing. Let's take a look at the highlights for 2019.

Features of the balance of working hours for 2019

When planning and distributing working time, two basic factors are taken into account: time resource and its use. The first is understood as the total value of the calendar, time sheet and the maximum allowable time fund, taking into account possible absenteeism and justified absence. The second indicator characterizes the chronological structure.

In 2019, the formation of working time regulations is permissible in 3 forms.

• Actual. Maximum accounting of all indicators of the use of working time with the finding and elimination of ineffective ones. Gives an objective view of the performance outlook.
• Planned. It is used for workplace planning, informs about the average planned output of each employee.
• Normative. It is compiled on the basis of legally established standards for all stages: preparation for the implementation of duties, their implementation, a break for lunch and rest, the end of the day, delivery of the result, etc.

In any form of such a report, the possibility of changing the time frame should be provided.

What tasks does the balance of working time solve?

Competent timing is the main instrument of regulation by the employer production process. With its help, the following tasks are solved.

• Evaluation of the effectiveness of business decisions.
• Determining the effective loading of equipment.
• Performance analysis for each employee.
• Calculation of the percentage of usefulness of actions performed by employees.
• Eliminate downtime and eliminate non-payload operations.
• Determining the dynamics of each of the timing indicators.

The owners of the company, leading managers and the employees themselves are interested in the correct timing. Each has its own goal - from getting a real picture of productivity and calculating maximum efficiency to controlling processing.

Fundamentals of calculating working hours in 2019

Determining the balance consists of the following operations.

Preparation of timing forms according to the sample

For each position or function, a different template is used. At this stage, the actions of employees to be recorded are identified. The units of measure displayed in the table (seconds, minutes, hours, days) are selected. Timing can be targeted to a specific technological process(production, packaging, implementation of one specific operation) or all the actions of an employee in a particular position.

Data collection and analysis

The collection of information is carried out within the principles defined at the first stage. A responsible person is appointed for their formation and processing. The work is done in two ways.

• Entering data manually.
• Automated information processing.

The choice in favor of the first or second method is determined by the amount of information, employee workload, technical equipment, and the size of the company. At the end of the data collection, they need to be systematized, analyzed and a report based on the results.

Analysis of the received timing

During the analysis of the collected data on the use of working time, ways to solve production tasks. The following results of the analysis contribute to the increase in production efficiency.

• Visual performance statistics for a specific employee or team.
• The results of the comparative and factor analysis statistics on the use of working time.
• Determining the relationship between the dynamics of the employee's actions and economic indicators.

All personnel decisions regarding the number of staff, the opening of new units and the closure of unprofitable ones, changes in the working hours at the initiative of the employer at large enterprises are made only on the basis of timing.

The value of the coefficients for the use of working time

On the basis of timekeeping, indicators of coefficients for the use of working time are calculated. With their help, the effectiveness of the use of the calendar, personnel and the maximum possible fund is determined. The formula for each case is different.

1. Kkvf \u003d Total number of hours worked * / calendar fund of time;
2. Ktvf \u003d Total amount of hours worked * / time fund;
3. Kmvf \u003d Total number of hours worked * / maximum possible fund.

*unit rev. - man-days.

The first reflects the situation in the industry and the economy as a whole, the second reveals the situation in related and intersecting industries, the third shows the degree of use of all possible time.

What does a sample of filling in the timing of working hours look like?

One report can record data per employee. For example, in the first part of the report, information is entered on the timing of the working day: work on the computer, telephone conversations, meetings, lunch, change of clothes, airing the office, etc. In the second - exclusively production activities: preparation of equipment, execution of technological operations on it.

For typical timing, the following columns are mandatory.

• Date of measurements. One form can display data for a long period. For example, for a month broken down by days. Each period has its own separate line.
• Timing object. Measurement parameters are specified: a technological operation or actions of an employee performing duties in a particular position.
• duration. Broken down into hours, minutes and seconds at the discretion of management. It is obligatory to calculate the time involved as a percentage in relation to an 8-hour working day.

The results of the report are the basis for changing the working regime, the acquisition of new equipment, which speeds up the work of the employee and increases his efficiency.