Accounting for frames in 1s. Which program is best for HR department. Staffing and holidays
The term "Electronic work books" is absent in Russian legislation. The words "electronic employment history"mean:
- interaction with employees and submission of a report to them in the STD-R form
- interaction with the Pension Fund of the Russian Federation and reporting in the form of SZV-TD to the pension fund
The program "1C: Salary and personnel management 8" supports the interaction of the employer with employees and with the Pension Fund of the Russian Federation. To do this, a flag has been added to personnel documents (Hiring, Personnel transfer, Dismissal) Reflect in the workbook.
Documents with the flag set Show in workbook are automatically registered in the table Events and are reflected in the SZV-TD report.
The printed form of the document Application for information about labor activity allows you to issue an employee Notification of changes in labor legislation along with application forms for selection. The results of the completed applications in the program allow you to automatically generate an event about the choice of the option for obtaining information.
For employees who have declared their choice to receive information about their labor activity in accordance with Article 66.1 of the Labor Code of the Russian Federation, information in the STD-R form is automatically generated upon request or upon dismissal of the employee.
Personnel accounting and office work
"1C: Payroll and HR 8" provides the HR department with a wide range of opportunities for maintaining personnel records:
- automatic generation of employee applications and ETC reports to the Pension Fund of the Russian Federation in the form of SZV-TD and for issuance to employees of STD-R;
- registration of employees with whom fixed-term and indefinite employment contracts are concluded, including those with remote and seasonal work;
- registration of employment and execution of orders for the employment of an employee or a list of employees, registration of the transfer of an employee to another place of work, registration of dismissals;
- changing the terms of the contract and issuing orders for the transfer of an employee or a list of employees.
The program automated personnel records management, including filling in unified printed forms: execution of employment contracts, hiring (forms T-1 and T-1a), personnel transfers of workers (forms T-5 and T-5a), dismissal from the organization (forms T -8 and T-8a), registration of civil law contracts: work contracts for the performance of work, contracts paid provision services, copyright orders. You can edit the printable layouts as needed to create your own printed documents.
According to traffic records, you can get: up-to-date lists employees on a specific date with an arbitrary customizable set of details, data on the movement of employees for the selected period, statistical information on the number of employees of various categories, average and average headcount workers. This information allows the manager to analyze the personnel dynamics of the company and individual divisions (the number of relocations, layoffs), track changes in the personnel structure, and timely identify problems in personnel management.
"1C: Salary and personnel management 8" stores all the basic information about employees necessary for personnel work, payroll, personal income tax and insurance premiums:
- personal data about the employee (full name, date of birth, gender, etc.) and identification data (passport data);
- TIN and number of the insurance certificate of the PFR;
- Contact Information(telephones, addresses Email and etc.);
- information about citizenship, insurance and tax status, data on tax deductions;
- disability information;
- information about education;
- information about previous employment;
- family composition;
- military records;
- information about awards, academic degrees and titles.
In the program, you can create additional details and information (for example, height, weight, clothing size, etc.), as well as attach a photo of an employee, scanned copies of any documents, such as a resume.
The functionality of "1C: Salaries and personnel management 8" allows you to meet the requirements federal law dated July 27, 2006 No. 152-FZ “On Personal Data”, relevant normative documents FSTEC and Roskomnadzor. The program implements the ability to register a number of events, in particular, access and denial of access to personal data, depersonalization of data in the absence of an employee's consent to the processing of his personal data.
military registration
"1C: Payroll and personnel management 8" allows you to:
- keep records of all categories of employees subject to military registration, in reserve, on special military registration, booked by state authorities, local government or organizations for the period of mobilization, martial law or war time;
- generate reports for military commissariats, notices of employment of citizens subject to military registration, sheets of messages about changes, applications for booking, an organization registration card, and so on .;
- indicate information on positions related to the flight crew and seafarers when preparing information on the number of employed and booked citizens.
staffing
Maintaining a staffing table in the program is optional. If the company is small and there is no need to maintain a staffing table in the program, then you can keep records of employees, fully describing the place and conditions of their work. If the organization subsequently draws up a staffing table in the program, then it will be generated automatically based on the available information about employees, while some adjustments can be made (for example, indicate vacant positions).
In the program, you can set the control of personnel documents for their compliance with the staffing table or refuse it.
The mode of approving the staffing table with special documents allows you to store the history of its changes. This makes it possible to obtain the staffing table for any past date and analyze the unapproved (planned) staffing table.
staffing in the program is presented as a list of positions. The name of the position is generated automatically according to the scheme "Position, rank (category) / Department", but can be changed or supplemented in an arbitrary way.
The position of the staffing table is characterized by working conditions and its payment.
When describing working conditions for a position, you can specify:
- the right to leave arising from work in this position;
- class of working conditions (according to the results of a special assessment);
- arbitrary text description of working conditions;
- work schedule for this position.
From the staffing position card, you can go to the list of employees who occupy it. Starting work, it is easy to fill in the staff list according to the current arrangement of employees.
Maintaining the staffing table in the program "1C: Payroll and personnel management 8" allows you to:
- accept and transfer employees, automatically generating a list of accruals and their size in accordance with the selected position in the selected unit;
- book staffing positions for an employee;
- for informational purposes, store information about the specialties that an employee must possess to fill a particular position;
- when issuing personnel orders, monitor their compliance with the staffing table;
- analyze the compliance of the actual staffing with the staffing table;
- in addition to the position, describe the place of work by the category (category) of this position;
- for the unit to determine whether it was formed or disbanded, for the position - it is included in the staff list or has already been excluded. This allows you to see only relevant departments and positions in the relevant lists;
- generate for printing a unified T-3 form, reports “Compliance and analysis of staffing”, “ Regular arrangement”, “Employment of the staffing table” and other printed forms.
Accounting for labor, working hours and absenteeism
"1C: Payroll and personnel management 8" provides accounting of the employee's working time. These data are used to draw up the necessary personnel records and for the subsequent analysis of statistics on the time and reasons for the employee's absence from the workplace, for accruals and payments in accordance with the time actually worked.
The program provides opportunities for creating and setting up a variety of work schedules for employees: five-day, six-day, shift; summarized accounting; incomplete work time other.
To fill in work schedules, regulated federal or regional production calendars. You can create standard and custom work schedules specific employees.
Deviations from the work schedule are recorded by documents of absenteeism (vacation; leave to care for a child; disability; business trip; absenteeism; time off; days of caring for disabled children; absence for other reasons) and overtime holidays; overtime). All types of absenteeism are calculated automatically and taken into account.
When registering overtime, processing and work on weekends and holidays, you can choose the method of compensation: time off or increased pay. A day off can be registered by a separate order or attached to a vacation. Remaining days off and vacations are taken into account.
On the basis of the schedule and documents on the hours worked in excess of the norm and unworked hours, the salary is calculated (charges depending on time) and a time sheet is formed according to the unified form T-13
The program allows you to analyze the reasons for the loss of working time, obtain information on the number of employees who were absent for various reasons over a certain period (for example, data on how many employees are on vacation, how many are on a business trip, etc.).
The program keeps records of experience: general, for calculating FSS benefits, pedagogical, northern, "harmful" and others.
Vacation accounting
"1C: Payroll and personnel management 8" supports keeping records of vacation rights and calculation of vacation balances provided to employees in accordance with the legislation of the Russian Federation, collective and labor agreements. Accounting for rights to annual basic (by default - 28 calendar days) and additional holidays has been implemented. For certain categories employees (persons under 18, employees educational institutions, prosecutors, etc.) the main vacation is extended, and the program allows you to set it to any duration. This can be done both for the staffing position and for each employee.
"1C: Salary and personnel management 8" supports keeping records of balances of annual basic and additional holidays. Calculation of balances unused vacations is made on the basis of the considered rights of employees to vacations and vacations used. The results of the calculation for any employee can be displayed in the form of a certificate for any date. In the program, you can not only generate a vacation schedule in the T-7 format, but also draw up actual vacations and their transfers from the “Schedule” document.
"1C: Salary and personnel management 8" provides the ability to create vacation lists: in the context of departments and positions; by group of employees, for example, by management. An analysis of the execution of the vacation schedule is available.
In "1C: Salary and personnel management 8", along with vacation pay, you can also calculate wages for the days of the month preceding the vacation, as well as material assistance for the vacation. In the “Vacation” document, personal income tax and other permanent deductions established by the employee (for example, professional contributions or alimony) are calculated, by the amount of which the payment will be reduced. The tax register records the dates of payment of vacation pay and transfer of personal income tax. You can pay vacation pay in "1C: Salary and personnel management 8" together with salary, in advance or in the inter-settlement period
Setting up payroll systems, calculating and accounting for payroll
"1C: Salary and personnel management 8" allows you to automatically calculate wages, personal income tax and insurance premiums in accordance with the law, including organizations with a large number of employees.
1C: Payroll and HR Management 8 implements all forms of remuneration: time-based (using monthly, daily and several hourly rates), piecework or using a bonus system. In accordance with the local acts of the organization, various bonus options can be specified in the program. You can set up any accrual and deduction: a fixed amount or an arbitrary formula. As a result, in information system for each accrual and deduction, all the characteristics necessary for calculating wages, calculating personal income tax and contributions are established. This allows you to conduct all calculations in accordance with the accounting policy of the organization.
The sizes of all tariff rates are set in rubles with the accuracy specified during the initial setup of the program. Bets can be determined tariff scales according to the grades of employees. For one employee, several tariff rates can be applied simultaneously. During the initial setup, you can specify options for the bonus system adopted in the organization.
"1C: Payroll and personnel management 8" allows you to calculate deductions:
- by appointment - trade union dues, writ of execution, remuneration of the paying agent, deductions for unworked vacation days, voluntary contributions to the NPF or to the funded part of the pension, deductions for settlements on other transactions, other deductions in favor of third parties;
- monthly or only when the indicator value is entered;
- in other ways - by a fixed amount, up to the specified limit or by a formula based on a combination of any data available in regulated calculation methods.
In "1C: Salary and personnel management 8" control of limitation of penalties is implemented in accordance with the requirements of Art. 138 of the Labor Code of the Russian Federation.
Mutual settlements with employees
"1C: Payroll and personnel management 8" automates and documents the entire labor-intensive process of paying salaries. Salary can be paid to employees:
- in advance - as a result of a preliminary calculation for the first half of the month, a fixed amount, a percentage of the tariff;
- in the inter-settlement period - vacation pay, material assistance, travel allowance, settlement upon dismissal;
- based on monthly performance.
Payments under GPC agreements can be made at a time or on the basis of acts of acceptance of work stages.
The program allows you to prepare statements for the payment or transfer of funds and automatically fill in:
- employee lists
- amounts payable
- VAT payable.
The program generates the appropriate printed forms or files.
You can pay amounts to an employee by crediting to a card opened as part of a salary project, by transferring to a bank account, through a cash desk or a distributor (a person authorized to transfer money). For the convenience of preparing statements in the program, you can configure the method, place of issue and authorized person for the entire organization, for a division of an organization or for an employee.
The program generates in printed and electronic form the documents necessary for processing payments to employees in various ways. For each method (place) of payment, a corresponding statement is provided.
Bank accounts for employees can be opened centrally - within the framework of the so-called salary project. Moreover, an organization can open several salary projects at the same time. An employee can also specify a personal bank account for salary transfer.
Registers indicating the amounts and applications for opening personal accounts are transferred to the bank, as a rule, in in electronic format. In this case, the file can be sent to the bank via special communication channels, for example, through the "Client-Bank", or transferred on a physical medium (flash card, disk). The format (structure) of transferred files may differ between banks. 1C together with Sberbank developed an electronic information exchange standard based on XML technology, which was supported by other banks. The formation of files in the 1C: Payroll and HR 8 program is implemented according to this universal standard, which allows you to organize exchange with banks that support this standard without additional settings.
When paying money or transferring money to an account, personal income tax withholding is recorded and a document is generated confirming the actual date of receipt of income by the employee for reflection in the 6-personal income tax report.
Deductions from payroll, personal income tax and reporting to regulatory authorities
"1C: Salary and personnel management 8" ensures the calculation of legally regulated contributions from the wage fund and personal income tax:
- income tax individuals(personal income tax);
- insurance contributions to the FSS for mandatory social insurance in case of temporary disability and in connection with motherhood;
- insurance premiums for compulsory health insurance to the federal MHIF, contributions to the PFR for mandatory pension insurance;
- insurance contributions to the FSS for insurance against accidents and occupational diseases.
Personal income tax payable is calculated automatically for each employee, taking into account information about his tax deductions and tax status:
- resident / non-resident;
- a refugee or who has received temporary asylum on the territory of the Russian Federation;
- highly qualified foreign specialist;
- participant in the program for the resettlement of compatriots;
- a member of the crew of a vessel registered in the Russian International Register of Ships;
- a citizen of a country party to the Treaty on the EAEU;
- non-resident employed on the basis of a patent.
Insurance premiums are calculated automatically according to various types of tariffs provided for by law, taking into account the insurance status of employees:
- citizens of the Russian Federation;
- foreign citizens temporarily staying on the territory of the Russian Federation without long-term employment contracts;
- foreign citizens recognized as refugees temporarily staying on the territory of the Russian Federation without long-term employment contracts;
- equated to citizens of the Russian Federation (permanently residing, recognized as refugees, citizens of countries - parties to the Treaty on the EAEU)
- foreign citizens temporarily staying on the territory of the Russian Federation, not subject to insurance;
- foreign citizens temporarily residing on the territory of the Russian Federation;
- highly qualified foreign specialists and members of their families permanently residing on the territory of the Russian Federation;
- highly qualified foreign specialists and members of their families temporarily residing on the territory of the Russian Federation.
For positions providing for early retirement, the calculation is carried out at additional rates that may be established in accordance with special assessment working conditions (SUT), if it was carried out, or according to previously existing rules.
Based on the results of accounting for employee income, amounts of calculated taxes and contributions, data on payments to funds, regulated reporting is generated (for submission to the authorities of the Federal Tax Service, the FSS and the Russian Pension Fund), statistical and analytical reporting:
- quarterly report 6-NDFL
- certificates of income 2-NDFL for transfer to the IFTS and for issuance to employees;
- information about the impossibility of withholding tax in the form 2-NDFL;
- calculations for insurance premiums in the Pension Fund of the Russian Federation, the Compulsory Medical Insurance Fund and the FSS in the form of KND -1151111;
- report to the FSS NS
- personalized reporting under the SZV-M, SZV-STAZH, ADV forms and other regulated reporting for individuals.
The 1C-Reporting service built into 1C: Payroll and HR Management allows you to literally generate reports in electronic form with just one click, check and send them directly from the program to regulatory authorities using an EDS, track its progress.
ELN and FSS pilot project
A new employee benefit system - directly from the FSS of the Russian Federation - was launched back in 2011. Then the Nizhny Novgorod region and the Karachay-Cherkess Republic joined it. Every year the geography of direct payments expands.
The tools of the program "1C: Salary and personnel management 8" allow you to keep records of accruals and benefits for participants in the pilot project and automatically transfer registers to the FSS.
The document "Sick Leave" provides for filling in additional information to be included in the register for transfer to the FSS as part of a pilot project.
From July 1, 2017 medical institutions can issue electronic disability certificates on a par with paper sick leave. The program "1C: Salary and personnel management 8" provides interaction with the FSS for the exchange of information in order to form electronic sick leave.
Documentation of all personnel operations in the organization requires certain knowledge and skills.
Office work at the enterprise is regulated by an instruction independently developed and approved by the director. It is an internal regulatory act and is mandatory for all employees of an economic entity. It is developed and supervised by the Human Resources Department.
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Legislation requires the preparation of many documents that fix all parties labor relations employee with employer.
Experienced and novice personnel officers should improve their skills. To help them, Internet sites have been created, which present theoretical courses in personnel records management.
Personnel papers reflect the activities of the staff, confirm the length of service of employees, which plays a paramount role in calculating pensions. The management is responsible for the documentary fund of the enterprise.
The main details in control on paper
A competent organization of personnel records requires knowledge of the regulatory framework, tracking its changes, and orientation in the forms of documents used.
For what purpose is
The procedure for maintaining personnel records is regulated by law. On the large enterprises with a large staff, as a rule, a personnel service is formed. Its employees draw up relevant documents in accordance with the requirements of the regulatory framework of the Russian Federation.
Papers can have a unified form or be developed at the enterprise and approved in local acts.
Personnel records management is an activity aimed at the development and maintenance of documents related to the accounting of personnel, working hours, payroll calculations.
Personnel issues include the following items:
- registration of employment;
- internal movement of workers;
- dismissal;
- regulation of relations between the manager and employees;
- organization of the labor process;
- others.
Proper organization of personnel records contributes to the solution of a number of problems.
Its main goals are presented in the table:
| Direction of personnel work | Tasks in progress |
| Accounting and control | recruitment, accounting, dismissal of staff. |
| Planning and regulatory | selection, transfer, adaptation of workers. |
| Reporting and analytical |
|
| Coordination and information |
|
| Organizational and methodological |
|
| Documentary |
|
In Moscow and other large regions of the Russian Federation, organizations with separate divisions can keep personnel records online. For this, appropriate programs have been developed that allow the exchange of documents in electronic form.
The legislative framework
The legislative framework for personnel records management is contained in the Labor Code of the Russian Federation.
This activity is regulated by a number of legal acts:
- Instructions for filling out and applying primary documents for accounting and remuneration (Goskomstat Resolution No. 1 dated 05.01.04);
- unified documents and requirements for their preparation (Gosstandart resolution No. 65-st of 03.03.03);
- Standard instruction on office work for federal executive authorities (Order of the Ministry of Culture of the Russian Federation No. 536 dated 08.11.05);
- Rules for the work of archives (decision of the Collegium of the Federal Archives of 06.02.02);
- Rules of office work for federal executive authorities (Decree of the Government of the Russian Federation No. 477 of 15.06.09);
- Law on information, its protection and information technology No. 149-FZ dated July 27, 2006;
- Law on Consideration of Applications Russian citizens No. 59-FZ dated 02.05.06;
- Law on the state language of the Russian Federation No. 53-FZ dated 01.06.05;
- Law on Archival Affairs No. 125-FZ dated October 22, 2004;
- Law on Trade Secrets No. 98-FZ dated July 29, 2004;
- Order on work books No. 117n dated 12/22/03;
- Decree on the adoption of instructions for filling out labor No. 69 dated 10.10.03;
- Resolution on work books No. 225 dated April 16, 2003;
- Instructions of the General Staff of the Armed Forces of the Russian Federation.
Required Documents
The Labor Code of the Russian Federation obliges organizations to have their own legislative framework, which includes a number of mandatory local regulatory documents.
These include:
| Charter | Basic founding document. It spelled out legal form enterprises, founders, field of activity, procedure for hiring and dismissal of the head, his powers. Many internal regulations companies are formed on the basis of the provisions of the Articles of Association. |
| Labor regulations (hereinafter - the Rules) |
|
| Instructions on the protection of personal data |
|
| Regulation on labor protection | It is located in the personnel department. Each employee is familiarized with the document. In enterprises with more than 50 employees, there must be a position of a labor protection specialist. |
| shift schedule | It is used in companies with a shift work schedule. The document is urgent and is valid for a certain period at the discretion of the employer. |
| Papers on labor rationing | They reflect the necessary time costs for the manufacture of products (performance of work) by one employee or group and the establishment of labor standards on their basis. |
Regulations
After accepting the head, the number of positions required for the normal operation of the organization is established. Taking into account the figures obtained, the production cycle and other features of the enterprise's activities, it is being prepared.
A form is usually used to draw up a document. unified form. You can download a sample for free from the Internet. The employer has the right to adjust the schedule at its discretion.
In the document, the positions are listed in hierarchical order: starting with the director and ending with the support staff. For each of them, the number of units by state, salary and allowances are indicated.
At the next stage, the work schedule is formed. It represents work schedules for all employees. If there are shifts, detailed shift schedules are created. The document briefly describes the requirements for appearance employees, behavior, daily routine, etc.
Next, a form of employment contract is developed. In this case, the main norms of the Labor Code of the Russian Federation and the internal regulatory documents of the company should be taken into account. An employment agreement is usually drawn up by the organization's lawyer or outside contractor.
The document must include the following items:
- information about the legal entity: name, address, telephone number, full name and position of the head;
- employee passport details;
- position of the employee, types of contract (permanent or fixed-term) and workplace (main or additional);
- a list of the main duties with reference to the instructions for this position;
- information on remuneration, additional payments, benefits, vacations;
- work schedule, payment for processing;
- reasons for termination of the contract and other conditions;
- signatures and details of the parties, company seal.
To check and optimize the work of personnel officers, management can conduct an internal or independent audit. This helps to reduce the risk of administrative penalties, disputes and complaints from staff.
Stages of organizing HR records management from scratch
For the formation of personnel records, it is convenient to use the following step-by-step instructions:
| Preparing the necessary | For organization personnel service first you need to purchase furniture, office equipment, stationery, etc. You will definitely need a personnel program, for example, "1C: ZUP" and a reference legal system. Thanks to this, employees of the department will track last changes legislation and have access to necessary documents. A safe is needed to store labor and important papers. |
| Registration of the head | The director is the executive officer of any company. He signs the paperwork. To give him all the powers, he is hired under an employment agreement. An appropriate order is issued, by which he appoints himself. |
| Appointment of a person responsible for personnel work | V small company these functions can be performed by the head. If an individual employee is engaged in office work, an employment contract is drawn up with him. On its basis, an order is prepared. If the duties are assigned to one of the previously hired employees, they draw up supplementary agreement and order. |
| Drawing up internal acts | They are signed by the director and stored in a special folder along with orders. Local documents include the papers listed above (section "Regulatory acts"). |
| Documenting the reception of staff | Each employee should have a folder for filing all papers related to his data and work activity ( contract of employment, order of admission, personal card). |
| Filling out work books | Records of admission, transfers, incentives, etc. are entered into these documents of employees. The employer is obliged to start a new book for an employee who has never worked before. Labor and a journal of their registration are in the stationery departments. These papers must be kept in a safe. |
This instruction is also suitable for dummies who do not have experience in this matter.
How is accounting
To keep records, you need to properly organize the document flow.
To do this, do the following:
- develop an internal regulatory framework;
- prepare a staffing table for each state unit;
- make a regular arrangement;
- prepare labor agreements;
- develop forms for personnel;
- issue T-2 cards;
- approve application forms for employees;
- prepare internal orders.
All personnel actions must be confirmed. Their list is fixed in the regulations.
Additional points
Personnel accounting from scratch begins with the reception of personnel. It is important to properly apply for job applicants, prepare the necessary documentation.
Staffing and holidays
One of the mandatory standard documents that must exist at the enterprise is the staffing table (form T-3).
- list structural divisions and positions;
- the number of staff units for each position;
- salaries, bonuses for positions;
- organization payroll.
Subdivisions are indicated in the document in order of their importance for the work of the organization. Within them, the positions of employees should also be given in order of importance. Job titles in labor agreements and staff lists must match.
The staffing is a form of a schedule with the full names of employees entered in accordance with their positions.
The vacation schedule (f. T-7) reflects information about the time of granting annual holidays to all employees. Compiled for a year. It is approved by the director in agreement with the trade union body. The document must be issued at least 2 weeks before the new year. The data entered into it is binding on both employees and employers. The exception is beneficiaries.
The schedule includes the following details:
- department name;
- Job title;
- Name and Personnel Number worker;
- number of vacation days;
- dates of departure on vacation according to plan and fact;
- grounds for postponement of vacation, estimated date.
2 weeks before the vacation, the employee is informed about this. An order is issued, with which the employee is familiarized against signature. In November, you can prepare an order for all heads of departments, obliging them to submit vacation schedules to the accounting department by December 1. This will facilitate the preparation of the overall schedule.
Registration of employees
The full-fledged work of the organization begins with the recruitment of employees. Filling vacancies is accompanied by paperwork.
Responsibilities of the HR Officer when hiring employees are as follows:
- registration in a special journal of an application from the applicant;
- familiarization of the beginner with the current instructions and local acts;
- execution of an employment agreement and control of its signing by the parties;
- issuing a copy of the contract to the employee and putting a note about it on the letterhead of the organization;
- execution and registration of the order in the ledger;
- filling out a personal card, filing documents in the case (statements, copies of personal papers, orders, contracts);
- transfer of documents to the payer for payroll to the employee.
When building a personnel records management system, it should initially be determined which documents must be drawn up, and which are needed for a specific area of activity.
Required papers include:
- orders for personnel (for reception, transfer, etc.);
- personnel orders (for holidays, bonuses, business trips, etc.);
- T-2 cards;
- labor;
- agreements;
Other required papers include the following:
- staffing;
- position on OT;
- travel log;
- inner order rules;
- others.
Job descriptions and the Collective Agreement are not required, but almost every employer has these documents.
After establishing a list of mandatory documentation, you should study the statutory papers. On their basis, other documents need to be developed. Their list depends on the nature of the activities of the legal entity and the characteristics of working conditions. For example, if it is necessary to provide employees with uniforms and PPE, it is necessary to prepare an order on the procedure and terms for issuing them, which employees need them.
Compensation and benefits for work in special conditions: in hazardous industries, irregular, night, etc. Next, draw up the Regulations on personnel office work. It reflects the list of papers necessary for the work of the organization, the procedure for their execution and storage.
The legislation does not oblige to develop such a Regulation, however, it will greatly facilitate the work of personnel officers. To work in new organization first the director is accepted, then he recruits the rest of the staff.
The composition and number of required posts reflects the staffing table. The rules of procedure reflect all work schedules, requirements for employees, etc. A standard labor agreement is developed on the basis of the norms of the Labor Code of the Russian Federation.
Before using accounting journals, they should be prepared: numbered sheets, stitched, sealed. A piece of paper is glued onto the last sheet of the firmware. The number of pages is indicated on it, the director or responsible executor signs, and a seal is put. On the first page of the journal write the name of the organization and the start date of its maintenance.
One of the most important documents of personnel records is a work book. For their maintenance, an order appoints a responsible person who fills them out and is responsible for their safety.
Frequently asked Questions
The organization of personnel records has certain subtleties and nuances:
| Recovery order | The procedure is not reflected in the legislation. It usually consists of the following steps:
|
| Features of individual entrepreneurs with employees | The entrepreneur hires staff according to the standard scenario. The contract is concluded in several stages:
|
| Small business management |
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| Simplification of accounting in micro-enterprises | All working conditions are fixed in an agreement with the employee. In 2020, the heads of these companies and individual entrepreneurs have the right to refuse to draw up local regulations. Within 4 months from the date of loss of the status of a micro-enterprise, the management is obliged to issue a "traditional" personnel documentation. |
ATTENTION: a similar article on 1C ZUP 3.1 (3.0) -
Hello dear blog readers. In this article, I started a fairly large-scale overview of key functionality, a kind of instructions for 1s ZUP. For experienced users The program will not present anything supernatural here, although it will allow you to put in your head the entire sequence of work in the program, or maybe you are not yet familiar with some useful feature, but have long dreamed of finding it in the program, so it’s worth reading. For novice users of the "salary" or for those who are at the stage of choosing a software product, the article will allow you to navigate the functionality of the program and decide whether it is suitable for automating accounting in your organization.
Features Overview payroll in 1s zup will be presented on the example of payroll in a fictitious organization for January 2014. In this case, we will analyze the following sections of accounting:
In today's article, we will look at personnel records in 1s zup 8.
Personnel accounting
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So, let's begin. The first thing I will do is change the name of the organization, which is automatically generated when creating a clean database. My organization will be called "Alpha" (I will imitate the developers of educational materials 1c). To do this, I need to select the menu item "Enterprise" -> "Organizations" and, by double-clicking on the line located there, I will open a form for editing information about the organization. I will not go into the details of the fields to fill out that are available there, I will only say that it is better to fill out this form with as much information as possible. When generating regulated reporting, this will help us avoid manually filling in many fields. I will only change the name of the organization and I will also fill in the checkpoint, since this is a mandatory field.
Now it will be necessary to accept employees in our organization "Alpha". Three people will work for us: a director, an accountant and a manager. In our case (as in most others, but there are exceptions), hiring a new employee in 1C involves creating a new directory element "Individuals", "Employees of the organization" and the document "Employment in the organization". In order to make life easier for the user, the developers of 1c zoom came up with the so-called "Recruitment Assistant" It can be found on the desktop of the program on the "personnel records" tab. It's called "+ The new employee". This assistant allows you to immediately create an individual, employee and document "Employment in the organization."
Moreover, you can make sure that the personnel officer does not see the calculated data, this is not difficult. But this is a topic for other articles.
In our case, there will be no users, so in the “users” window we will see the line “not specified”. Double click on it and you will see a window with a checkmark "Use a recruitment assistant", it must be active.
Well, we can finally move on to reviewing the work of the "Hiring Assistant". The first window prompts you to fill in the "Basic data". I think that you can easily cope with these fields without my help, but I only focus on the possibility of choosing an employment option as “ staff member"or" an employee under a civil law contract. In our example, all employees will be full-time.
Click "next" and get to the bookmark to fill in information about the place of work. First, pay attention to the checkbox "Create a job order." By default, it is active and I would recommend leaving it that way so that the corresponding personnel document is created. Then you need to choose the type of employment. All three of our employees will work at their main place of work. The next three fields are:
✅ Seminar "Life hacks for 1C ZUP 3.1"
Analysis of 15 accounting life hacks in 1s zup 3.1:
✅ CHECK LIST for checking payroll in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:
✅ Payroll in 1C ZUP 3.1
Step by step instructions for beginners:
- Department - let's click on the icon with three dots and in the empty list of departments that opens, add the "Main" department. For large organizations and factories, they create many divisions so that you can calculate salaries and generate printed forms in the context of workshops and structural divisions;
- Position - in the same way, let's go to the empty list of positions and add three positions: director, accountant and manager;
- A work schedule is a program object that allows you to set the schedule in which an employee works. In our case, everything is simple, everyone works forty-hour five days. But on large factories there are a lot of schedules: shifts, work in the evening and at night (the article describes this in detail), six-day periods, and so on. Therefore, we will create a five-day schedule.
Very short about the creation of the schedule "Five days". From the assistant, go to the list of charts by clicking on the three dots button. Let's add a new chart. In the window that opens, write "name -" five days "and click on the" fill in the schedule "button. A window opens in which there is a list of templates kindly created for us by the developers of 1szup. Select "Five days" and click on the "Fill" button. The schedule is filled, click OK and select this schedule in the assistant for each of our employees.
In this section, there are still a number of fields:
- Number of bets - everyone takes one bet;
- Probationary period - will not be;
- Accept from - date of acceptance. This date is important not only for personnel documents, but also for payroll. It is from this date that the salary of the new employee will be calculated.
- Data in a group Labor contract are important if you are going to print an Employment Agreement. It's better to fill everything.
In the end, the "Place of work" tab looks like this:
The next tab is "Payment". The data entered here will directly affect the payroll calculation. In the "Main type of accrual" field, you need to select the main method of accrual from the "Basic accruals of the organization" directory. The developers predetermined five options. I will select Daily Salary for all of our employees. In the salary field:
- 40,000 for the director (Ivanov),
- 30,000 for an accountant (Petrova),
- 20,000 for the manager (Sidorov).
✅ Seminar "Life hacks for 1C ZUP 3.1"
Analysis of 15 accounting life hacks in 1s zup 3.1:
✅ CHECK LIST for checking payroll in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:
✅ Payroll in 1C ZUP 3.1
Step by step instructions for beginners:
The surcharge field is optional. And I won't fill it. It serves for those cases when, when hiring, it is known that in addition to the salary, the employee will receive, for example, a bonus - a certain percentage of the salary. The corresponding calculation type is created and selected in this field. When calculating the salary, the amount of this bonus is automatically calculated. But now I will not fill in this field.
In the next tab, you can set Additional Information: TIN and PFR number. I highly recommend filling out the PFR number right away. We will need it when generating regulated reporting in the FIU. There are also links to fill in data for calculating personal income tax and insurance premiums:
- Citizenship, the right to a pension - all our employees are citizens of Russia,
- Disability - fortunately no one has,
- Tax deductions - no one has.
- Element of the directory "Individuals";
- Element of the directory "Employees";
- The document "Employment of employees of the organization."
And here they are all the fruits of our labor:
Thus, we contributed the minimum required list personnel records to start working with the 1s zup program. That's all for today! In the next article, we will see what the 1s Zup program offers us for. Good luck to all!
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Correct maintenance of personnel data in the 1C: ZUP program is very important. Otherwise, you will encounter frequent errors in documents and reports, for example with . Many reports from this program are submitted to regulatory authorities and errors are inappropriate here.
In this step by step instructions we will consider in detail the process of hiring an employee in 1C 8.3 ZUP edition 3.1.
V this example we use the demo version of the program and perform all actions under the account of the head of the human resources department. Depending on the rights available to the user, this functionality may have a different location or may not be available at all.
Let's go to the start page and click on the "New Employee" hyperlink.
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In the directory card that opens, select an organization.
Remember that the program has an algorithm for splitting this field into separate details: last name, first name and patronymic. It separates them from each other by spaces. In the case of a double surname, it must be indicated through a dash without spaces.
There are three hyperlinks to the right of the full name field:
Personal data, information about education, family, employment, insurance are filled in using the appropriate hyperlinks at the top of the form. If necessary, you can also attach a file to the employee's card, for example, with his photo or scanned copies of documents.
When you have entered all the necessary data, click "Save and close."
Directory "Individuals"
After creating an employee in the 1C 8.3 ZUP program, a new individual was automatically created. This guide is located in the "Personnel" section.
An individual and an employee are two different things. An individual may not be an employee.
For one element of the directory of individuals, there may be several employees. This is done because a person can work in a company not only at his main place of work. He may have several contracts, for example, the main, part-time and GPC.
This mechanism is implemented so that, in accordance with the legislation, personal income tax is considered common for all places of work for one individual. The rest of the calculations are carried out separately.
For example, an employee works in our organization and this is his main place of work. Also periodically translated to him cash under the GPC agreement. Personal income tax should be charged total (summed up under both agreements). Charges will be made separately. The program will have one individual and two employees.
In this regard, it is very important to control the absence of duplicates in the directory of individuals. Otherwise, undesirable consequences are possible with incorrect calculations and with tax authorities. In addition, tax deductions are tied specifically to an individual.
To avoid these situations when filling in the data (for example, TIN) in the employee card, if the program finds an individual with the same data, it will display a corresponding message.
If duplicates of individuals appear, contact the program administrator to merge cards with personal data using special processing.
Document "Recruitment"
We have added a new employee to the program. Now let's move on to hiring an employee. You can do this in 1C ZUP 8.3 on the home page, in the employee's card, or through the "Personnel" menu.
In our example, we will accept an employee from the home page, since those persons who are not hired are clearly displayed there, which is quite convenient.
To do this, select the created employee in the corresponding table and right-click. In the context menu, select the "Apply for a job" item.
In the opened document, some fields were filled in automatically. If necessary, correct them, as well as indicate the department and position.
If you fill out, then wages will be substituted from it. Let's go to the appropriate tab. That's right, the accrual was filled from the position of the staffing table. These data can be corrected.
If you do not maintain a staffing table, the "Payment" tab must be filled out manually.
This is an opportunity to improve your professional level or receive additional education that is in demand on the labor market. With Navi you will become a highly qualified specialist, you will be able to achieve career development or get the job you want. Our courses 1 With frames online are convenient. They won't take up much of your time. You can take the course at any time after payment. Distance learning 1C frame will increase your importance in the eyes of the employer.
Training program
All teachers of the Center are specialists high level with over 10 years of teaching experience. These are practicing specialists who can easily advise you on any issue. To begin with, you must understand what the work of a personnel officer consists of. Training 1 With cadres remotely is not a training profession. This is the acquisition of practical skills in working with software when automating the processes of maintaining personnel records at the enterprise. That is, you should already know personnel records or have an education related to this specialization.
To upgrade your qualifications, you will need a diploma of your initial education. The retraining course is taught in the presence of education in any profession of the economic direction.
Distance learning takes place in the form of video courses 1 C frames. Lectures are given in ready-made electronic form, you only need to study them on your own. At the end of the course, a qualifying exam is held. Workshops take place online. The teacher shows algorithms for filling positions in documents used in personnel records. The transfer from paper forms to electronic form in a programme. You only need to repeat all the actions of the teacher. All documents under consideration are taken from the archives of actually working Moscow companies, that is, all the examples under consideration are actually encountered in the work process.
Video courses 1C frames 8.3 will make you a specialist who is ready to start working right away. When registering for a course on our website, you can get a free trial lesson. Our prices are affordable. We often hold various promotions, give bonuses, and provide discounts. We are available for group bookings. We accept university students for training, we provide discounts of up to 70% when buying a second year of related specialization.
Distance courses 1 From the ground up, the staff provides the most extensive information about your chosen profession. Such courses are popular not only among those who are going to work in this profession, but also among entrepreneurs, accountants, and heads of relevant departments. By expanding their professional horizons, it is easier for them to carry out their direct work, manage the process, find shortcomings in the work of subordinates, etc.
What gives training in our Training Center? You get a practical skill in working in the 1C personnel program. You will be able to independently generate reports on the movement of employees, fill out arrival and departure cards, arrange transfers, dismissals, etc. Staff, passed the course will be able to easily find the necessary information in the program, add and delete entries, make corrections.
Courses 1C personnel remotely for beginners, we begin with the study of the simplest everyday issues, for example, with the formation of a staffing table. After the end of the course, electronic lectures remain with the listener. Everyone who has been trained has access to our information base for another month. A state-issued certificate is issued if you were able to pass the final test. You yourself must be able to:
- create work schedules
- set up data for each division of the enterprise separately,
- draw up orders and reports on overtime work on weekends and holidays,
- fill in the time sheet and details of the enterprise.
Our advantage is the affordable price of training. An individual approach to each listener is guaranteed. We offer training in a profession that is absolutely necessary in every organization where hired labor is used. We are ready to advise you if you still have questions about the training program. Call or leave a request, our manager will contact you as soon as possible.
